Estate Manager

Profile Personnel; East London; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A property management company based in Eastern Cape seeks an experienced Portfolio Manager to oversee estate operations. The role demands a minimum of 5 years in similar positions, focusing on property management and facilities management. Responsibilities include landscaping oversight, security monitoring, contractor management, and budget handling. Strong leadership and project management skills are essential for success in maintaining the estate's standards and operational efficiency.

Qualifications

• Minimum of 5 years’ experience as a Portfolio Manager, Estate Manager or similar role.
• Experience in property management and facilities management.
• Sound knowledge of groundskeeping management and operations.

Responsibilities

• Review landscaping program and ensure the image of the estate is maintained.
• Monitor security of the estate and report incidents.
• Manage contractors and adherence to HOA rules.
• Monitor service providers for maintenance work.
• Investigate homeowner incidents and differentiate responsibility.
• Handle petty cash and record keeping, submit salaries.
• Report any discrepancies in water meter readings.
• Perform routine inspections of properties.

Skills

Leadership

Project Management

Property Management

Groundskeeping Operations

Education

Qualification in real estate, property management, or business administration

Job description

Requirements

• A minimum of 5 years’ experience as a Portfolio Manager, Estate Manager or similar role.
• A qualification in real estate, property management, or business administration would be an advantage.
• Experience in property management / facilities management, including the coordination of housekeeping, maintenance, and renovations.
• Sound knowledge of groundskeeping management and operations.
• Strong leadership and project management abilities.

Responsibilities include:

• Landscaping – reviewing landscaping program, checking equipment registers, ensuring the image of the Estate is maintained
• Security – monitoring security of the Estate, reporting all security queries, issues, and incidents
• Contractors – reporting and advising on all matters relating to homeowner improvements and additions, managing contractors and ensuring adherence to rules set by the HOA
• Maintenance and Operational Aspects – monitoring all service providers, obtaining quotes or procurement of contractors for maintenance work within the Estate
• Homeowners – investigate and report incidents, differentiate between Body Corporate / HOA and Homeowner responsibilities regarding complaints or queries within the Estate
• Budget and System Management – handling petty cash and record keeping, submitting salaries and wages to the Managing Agent, signing off on invoices and sending to the Managing Agent for payment
• Water Meter Readings – investigating and reporting any discrepancies
• General – performing routine inspections of the Body Corporates and Free-Standing units