Debtors Administrator

Staff Solutions Recruitment; Johannesburg; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading recruitment firm is seeking a Financial Manager to oversee the F&I Debtors book and ensure timely collections. The candidate will manage client communications, reconcile accounts, and maintain strong relationships with clients. Responsibilities include the preparation of reports, implementation of credit control procedures, and collaboration with finance teams. The ideal applicant has a BCom in Accounting and at least 5 years of experience in a similar role, along with strong proficiency in Microsoft Office tools.

Qualifications

• Minimum 5 years experience in a similar role.
• Code 8 license is required.
• Proficiency in Microsoft Office is mandatory.

Responsibilities

• Manage the F&I Debtors book efficiently.
• Distribute monthly statements to clients.
• Monitor daily banking activities.
• Allocate payments and create monthly reports.

Skills

Financial analysis

Accounting principles

Excel proficiency

Client relationship management

Education

BCom in Accounting

Tools

Microsoft Excel

Job description

Job Description

• Managing the F&I Debtors book.
• Distribution of monthly statements (Xpertek generated) and (Finance department prepared) to clients.
• Monitor Daily Banking (Main Bank account / F&I Bank account).
• Allocation of payments and non-payments on both Xpertek and manually captured deals on Excel.
• Monthly interest capture on Evolve.
• Monthly debit order scoping for all local clients on Xpertek.
• Monthly debit order loading on Business Online for local clients.
• Arrear Account Management :
• Communication with respective salespersons / clients in respect to late payment and arrear amounts.
• Updating and maintaining department reports (Arrear Report / Debtors ageings / Bounced Reports) with latest amounts and feedback.
• Preparation and issue of Letters of Demand.
• Perform risk analysis on debtors and preparation of Repo Clients Files.
• Sinosure Reporting >
• 60 days Feedback provided to Sinosure representative on a need's basis.
• Assisting with managing the overall Companys Debtor book
• Ensuring timely collections on outstanding payments.
• Reconciling accounts and resolving discrepancies with efficiency and professionalism.
• Maintaining accurate records of all interactions and transactions. Preparing monthly reports of all interactions and transactions.
• Collaborating with finance team to improve processes and ensure alignment with company policies.
• Implementing effective credit control procedures to minimize bad debt.
• Building and maintain strong relationship with clients to facilitate the prompt payment.
• Assisting with adhoc creditors payments.
• Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
• Ensure invoices are matched against approved requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
• Ensure invoices related to contracts agree to the contract.
• Ensure the correct GL account & vendor account is utilized when processing invoices in Account Payable module.
• Ensure that the correct VAT is applied to invoices.
• Preparation and submission of creditors reconciliations.
• Timeous payment of invoices and follow-up on AP queries.
• Forward remittance advices to suppliers after completion of payment run.
• File all invoices after payment run according to the agreed filing protocols.
• Maintain a good relationship with finance department.
• General administrative duties and special project work as required.
• Any reasonable and lawful tasks required from superior from time to time.

Requirements

• BCom in Accounting
• Minimum 5 years experiences in similar role
• Code 8 license
• Proficiency in Microsoft Office