Debtor Administration

Watershed Consulting; Gauteng; On-site; ZAR 350 000 - 450 000; Full time

Job summary

A South African consulting firm is seeking an experienced accountant to manage the FI Debtors book and ensure timely collections on outstanding payments. The successful candidate must have a minimum of 5 years experience in accounting, be fluent in Afrikaans, and excel in Microsoft Office. Responsibilities include allocation of payments, preparing monthly reports, and effective credit control. This role is crucial for maintaining strong relationships with clients and ensuring efficient administrative processes.

Qualifications

• Minimum 5 years experience in accounting in a similar role.
• Proficient in managing debtor books and credit control.
• Experience with reconciliation and resolving discrepancies.

Responsibilities

• Manage the FI Debtors book and allocate payments.
• Communicate with clients regarding late payments.
• Prepare monthly reports of all interactions and transactions.

Skills

Fluent in Afrikaans

Proficiency in Microsoft Office

Accounting expertise

Job description

Job Description

Managing the FI Debtors book, Distribution of monthly statements to clients.

Monitor Daily Banking (Main Bank account / FI Bank account).

Allocation of payments and non-payments on both Xpertek and manually captured deals on Excel.

Monthly interest capture on Evolve.

Monthly debit order scoping for all local clients on Xpertek.

Monthly debit order loading on Business Online for local clients.

• Communication with sales persons / clients in respect to late payment and arrear amounts.
• Updating and maintaining department reports (Arrear Report / Debtors ageing / Bounced Reports) with latest amounts and feedback.
• Preparation and issue of Letters of Demand.
• Perform risk analysis on debtors and preparation of Repo Clients Files.
• Sinosure Reporting 60 days Feedback provided to Sinosure representative on a needs basis.

Assisting with managing the overall Company’s Debtor book Ensuring timely collections on outstanding payments.

Reconciling accounts and resolving discrepancies with efficiency and professionalism.

Maintaining accurate records of all interactions and transactions.

Preparing monthly reports of all interactions and transactions.

Collaborating with finance team to improve processes and ensure alignment with company policies.

Implementing effective credit control procedures to minimize bad debt.

Building and maintain strong relationship with clients to facilitate the prompt payment.

Assisting with adhoc creditors payments.

Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.

Ensure invoices are matched against approved requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.

Ensure invoices related to contracts agree to the contract.

Ensure the correct GL account vendor account is utilized when processing invoices in Account Payable module.

Ensure that the correct VAT is applied to invoices.

Preparation and submission of creditors reconciliations.

Timeous payment of invoices and follow-up on AP queries.

Forward remittance advices to suppliers after completion of payment run.

File all invoices after payment run according to the agreed filing protocols.

Maintain a good relationship with finance department.

General administrative duties and special project work as required.

Any reasonable and lawful tasks required from superior from time to time.

Minimum Requirements

• Minimum 5 years experience in accounting in a similar role.
• Bi-Lingual (Fluent in Afrikaans).
• Code 8 licence.
• Proficiency in Microsoft Office.