Coordinator

Talented Recruitment; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading recruitment agency is looking for a Coordinator based in Durban to manage orders with suppliers and ensure timely deliveries. Key responsibilities include processing orders, coordinating with buyers, and updating inventory. The ideal candidate should possess strong organizational skills, attention to detail, and proficiency in Excel and PowerPoint. This role offers an opportunity to work in a dynamic environment within a growing manufacturer specializing in sleepwear and activewear.

Qualifications

• Ability to manage multiple tasks and deadlines efficiently.
• Experience with order processing and supplier communication.
• Strong interpersonal skills to liaise with buyers and stakeholders.

Responsibilities

• Receive and place orders with overseas suppliers.
• Prepare and pay deposits for orders.
• Track order progress and ensure timely deliveries.
• Liaise with buyers regarding order updates and queries.
• Update production schedules and inventory records.

Skills

Attention to detail

Communication

Organizational skills

Tools

Excel

PowerPoint

Job description

Join Our Team as a Coordinator

Reference : DBN -NO-1

Join a dynamic team as a Coordinator at a leading manufacturer specializing in sleepwear and activewear for chain stores, based in Westville.

Duties & Responsibilities

Roles and Responsibilities :

Receiving and placing orders with overseas suppliers.

Chasing up on proforma invoices.

Acknowledgment of PI with the respective factories.

Preparing and paying deposits.

Capturing these orders on the system.

Chasing of fit samples.

Arranging courier collection.

Upon receipt of samples, measure / spec / picture taking of these samples and sending notifications and spec sheets to buyers.

Chasing up on approvals with the buyers.

Receive and send detailed reports to the factories.

Track order progress.

Arranging pre-shipment / QA samples – courier collection, receipt / checking to ensure that this matches the approved samples.

Requesting bulk pictures from factories and checking correspondence with orders.

Consolidating the shipment of orders.

Processing balance payments after checking shipping documents.

Randomly selecting and checking cartons received at our warehouse.

Checking count sheets received from the warehouse in detail.

Sending emails to respective buyers for late deliveries.

Raising claims with the factories.

Preparing a critical path and sending it to buyers every second week for private label hosiery.

Preparing and updating delivery schedules.

Chasing shipments to ensure on-time deliveries.

Finalizing claims for poor quality produced goods with the merchandiser.

Actioning order amendments with customers on behalf of the warehouse.

Arranging and sending BPS samples to stock customers.

Arranging for BPS to be sealed by chain stores for stock buy orders.

Raising orders for stock customers via excel sheets / workbooks.

Amending packing slips from factories and forwarding to the DC team.

Updating picture and image books via PowerPoint for new items purchased.

Updating INC production schedules and following up on parcel shipments.

Tracking parcels sent out by suppliers and advising on updates.

Ordering wash care labels and hangers stickers as needed.

Arranging price tickets with buyers and coordinating collection.

Liaising with buyers and attending to queries.

Taking meeting notes from buyer meetings as required.

Capturing all received orders into the OOH schedule and ensuring inventory matches warehouse figures.

Updating order tracker and OOH schedule and passing on weekly to the warehouse team.

Issuing order copies to the DC on a weekly / monthly basis.

Assisting the team in planning reprocessing and delivery of orders.

Attending to warehouse queries.

Booking the DC (6 weeks in advance) for major chain store buyers.

Liaising with the CMT for goods going out for refinishing.

Sending delivery updates to customers upon request.

Arranging seals from chain store buyers for timely delivery to the DC.

Working on stock control sheets for goods in the DC and ensuring stock sheets are updated.

Sending reminder emails to buyers for outstanding orders and samples.

IMPORTANT NOTICE

By applying to this advert, you acknowledge that you have read and accept the following Protection of Personal Information ACT (POPIA) disclaimer :

I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process.

Talented Recruitment shall take all reasonable measures to protect the personal information of applicants as defined in the Protection of Personal Information Act, Act 4 of

• ("POPIA").