Conveyancing Secretary (Transfers)

Dante Personnel; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A well-established law firm in Pretoria is urgently seeking a Conveyancing Secretary with 3–5 years’ experience. The ideal candidate will manage full conveyancing files, draft and prepare documents, and liaise with clients and stakeholders. Experience with Investec-related conveyancing is advantageous. Candidates must have strong skills in document preparation, communication, and organisation. This role offers a chance to work within a supportive team environment, ensuring smooth property transactions from instruction to registration.

Qualifications

• 3–5 years’ proven experience as a Conveyancing Secretary.
• Solid knowledge of conveyancing processes and documentation.
• Experience with Investec-related conveyancing is advantageous.
• Proficiency in conveyancing systems such as GhostConvey or Lexis Convey.

Responsibilities

• Managing full conveyancing files from opening to registration.
• Drafting and preparing conveyancing documents.
• Liaising with clients, estate agents, and banks.
• Requesting and following up on guarantees and documentation.
• Preparing transfer and bond documents.

Skills

Conveyancing processes knowledge

Document preparation skills

Attention to detail

Communication skills

Organisational skills

Tools

GhostConvey

Lexis Convey

Job description

SUMMARY

Position: Conveyancing Secretary

Experience Required: 3–5 years

Urgency: Very urgent appointment

Salary: Market Related

POSITION INFO

A well established law firm is urgently seeking a Conveyancing Secretary with 3–5 years’ experience. Experience within Investec-linked conveyancing matters will be highly advantageous; however, candidates with solid conveyancing experience will also be considered. The successful candidate will provide comprehensive secretarial and administrative support to the conveyancing department, ensuring the smooth handling of property transactions from instruction to registration.

Minimum Requirements

• 3–5 years’ proven experience as a Conveyancing Secretary
• Solid knowledge of conveyancing processes and documentation
• Experience with Investec-related conveyancing (advantageous but not essential)
• Proficiency in conveyancing systems (e.g. GhostConvey, Lexis Convey, or similar)
• Strong typing and document preparation skills
• High attention to detail and accuracy
• Ability to work under pressure and meet strict deadlines
• Excellent communication and organisational skills

Key Responsibilities / Duties

• Managing full conveyancing files from opening to registration
• Drafting and preparing conveyancing documents and correspondence
• Liaising with clients, estate agents, banks, deeds offices, and municipalities
• Requesting and following up on guarantees and FICA documentation
• Preparing transfer, bond, and cancellation documents
• Diary management and monitoring key deadlines
• Lodgement and registration follow-ups with the Deeds Office
• Handling telephone and email correspondence professionally
• Maintaining accurate filing systems (manual and electronic)
• Ensuring compliance with legal and regulatory requirements

Consultant: Chante Pienaar - Dante Personnel Pretoria Faerie Glen

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