Compliance Vehicle Sales Assistant

Bonafide Human Capital Pty (Ltd); Sandton; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A prominent automotive dealership client in Sandton is seeking a Compliance Vehicle Sales Assistant to support their sales team. This entry-level role focuses on deal administration, compliance with South African legislation, and ensuring data integrity across systems. Ideal candidates will have a matric certificate, attention to detail, and experience in sales administration, preferably in automotive. The position offers full-time employment in a dynamic environment with multiple tasks and strong focus on compliance standards.

Qualifications

• Previous experience in sales administration or automotive dealership administration is advantageous.
• Strong understanding of compliance and FICA requirements essential.
• Ability to manage multiple tasks under pressure.

Responsibilities

• Upload and manage deal files accurately.
• Prepare compliant deal files for vehicle deliveries.
• Ensure completion of all required compliance checks.

Skills

Attention to detail

Organizational skills

Communication skills

Interpersonal skills

Service-oriented approach

Education

Matric (Grade 12)

Tools

Sales platforms

DMS systems

Job description

Compliance Vehicle Sales Assistant - Sandton

6 days ago Be among the first 25 applicants

Our well-known automotive dealership client based in Sandton are looking to employ a highly organised and detail-oriented Sales Administrative Assistant to support their sales team. The successful candidate will play a key role in ensuring accurate deal administration, compliance of the/style's Brand's standards and in terms of South African legislation with ethical coordination between sales executives, customers, and internal systems. This role will be responsible for ensuring that the following is adhered to, by controlling documentation quality, compliance processes, customer file integrity, ensuring that every deal is compliant, audit ready and customer focused.

Key Responsibilities

• Upload and manage deal files across the various sales platforms in a timely and accurate manner.
• Prepare complete and compliant deal files for sales executives prior to vehicle deliveries.
• Ensure all required compliance and FIC/FICA checks are completed in accordance with company and regulatory requirements.
• Assist sales executives כול obtaining all necessary FICA documentation from customers.
• Verify customer documentation for accuracy and completeness, including but not limited to FICA, ID, proof of address, finance approvals and contracts (administration thereof).
• Maintain organised records and ensure data integrity across systems.
• Provide administrative support to the sales team as required to ensure efficient operations.
• Assist in resolving documentation queries and missing information.
• Maintain a compliance checklist for every deal.
• Prepare files for Manufacturer audits and external inspections.
• Accurately capture and archive all sales documentation on the DMS systems.
• Main POPIA standards in terms of maintaining confidentiality and protection of customer information.

Requirements & Skills

• Matric (Grade 12).
• Previous experience in sales administration, automotive dealership administration, or a similar role (advantage).
• Strong understanding of compliance and FICA requirements (Must \ have extensive experience and/or knowledge).
• Excellent attention to detail and organisational skills.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Strong communication and interpersonal skills.
• Proficiency in computer systems and sales platforms.
• A proactive, service-oriented approach with the ability to work independently and as part of a team.
• Identify, report and correct compliance risks or documentation gaps.
• Strong understanding of vehicle sales processes.

Key Performance Indicators (KPIs)

• Zero compliance failures in audits
• 100% file accuracy and completeness.
• Reliable and deadline driven.
• Professional and customer focused.
• High level of confidentiality and integrity.

Reporting & Support Role

• Directly Responsible to the New and Used Sales Managers.
• Support Role to Customers and company staff.

Seniority level: Entry level

Employment type: Full-time

Job function: Sales and Business Development

Industries: Motor Vehicle Manufacturing

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