Cold Chain Administrative Assistant

RecruitAGraduate; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A consulting company is seeking a full-time Cold Chain Administrative Assistant in Bedfordview to provide essential administrative support for the Cold Chain Division over a 3 month fixed-term contract starting mid-January 2026. Responsibilities include managing documentation, editing reports, and ensuring quality control. Applicants should have a certificate or diploma in Office Administration or related fields and at least 2 years of experience. Proficiency in MS Office and excellent organisational skills are required, along with attention to detail and strong communication abilities.

Qualifications

• 2+ years’ experience in an administrative or support role.
• Valid driver’s licence preferred.
• Proficiency in written and spoken English.
• Understanding of filing systems and document control.

Responsibilities

• Typing, formatting, and editing technical documents and reports.
• Maintaining organised and accessible filing systems.
• Liaise with internal teams to track progress and resolve issues.
• Ensure all documentation is accurate, complete, and aligned with client standards.

Skills

Strong computer literacy

Excellent document editing

Attention to detail

Organisational skills

Education

Certificate or Diploma in Office Administration or Business Administration

Tools

MS Office

Word

Excel

PowerPoint

Job description

A consulting company, specialising in supply chain, logistics and business solutions is seeking a full-time, on-site Cold Chain Administrative Assistant on a 3 month fixed‑term contract, to provide comprehensive administrative support to the Cold Chain Division, ensuring accurate documentation, efficient workflow coordination, and timely communication. You'll play a key role in supporting technical teams by managing documentation, editing reports, maintaining filing systems, and assisting with quality reviews and client deliverables.

Key Responsibilities

• Typing, formatting, and editing technical documents and reports.
• Filing and scanning records, both electronic and hardcopy.
• Maintaining organised and accessible filing systems.
• Handling emergency requests and directing queries appropriately.

Documentation & Reporting

• Assist in preparing study checklists, mapping protocols, and annexures.
• Compile and edit reports for temperature mapping, validation, and qualification studies.
• Ensure all documentation is accurate, complete, and aligned with client and internal standards.
• Review compiled documents using QC checklists.
• Track and log quality issues for correction.
• Assist in ensuring all reports are reviewed and finalised within expected timelines.

Communication & Coordination

• Liaise with internal teams to track progress and resolve issues.
• Support client communication by preparing document packs and certificates.
• Maintain issue logs and ensure timely resolution.

Performance Indicators

• Accuracy and completeness of documentation.
• Timely delivery of reports.
• Quality of filing and record keeping.
• Responsiveness to teams needs.
• Contribution to continuous improvement initiatives.

Requirements

• Certificate or Diploma in Office Administration or Business Administration would be advantageous.
• 2+ years’ experience in an administrative or support role.
• Valid driver’s licence (preferred).
• Strong computer literacy (MS Office, Word, Excel, PowerPoint, email, and a good understanding of software).
• Proficiency in written and spoken English.
• Excellent document editing and formatting skills.
• Understanding of filing systems and document control.
• Basic data entry and general math skills.
• Attention to detail and accuracy.
• Oral and written comprehension.
• Professional and courteous communication.
• Ability to work independently and as part of a team.
• Organisational skills, planning and prioritising work.

Benefits

• This is a full-time, on-site position in Bedfordview.
• Contract: 3 month Fixed‑term contract, starting mid‑January 2026.
• Working hours: 07:30 - 16:30.