Clerk: Administrative - Logistics SSA

DP World; City of Johannesburg Metropolitan Municipality; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A global logistics provider is seeking an individual to provide administrative and clerical support, ensuring accurate processing of data and effective management of schedules. The role requires up to 3 years of experience in a similar environment and a diploma at NQF Level 6. Responsibilities include diary management, travel coordination, and overseeing office supplies procurement. This position is based in the City of Johannesburg, Gauteng, South Africa.

Qualifications

• Up to 3 years of experience in a similar environment.

Responsibilities

• Perform administrative and clerical work for data processing.
• Manage diaries and ensure all meetings are organized.
• Coordinate travel arrangements and assist with logistics.

Education

Diploma (NQF Level 6)

Job description

Job Function

To perform administrative and clerical work, ensuring the accurate and on-time processing of data on operational management systems as well as record keeping and document control in alignment with predefined work objectives (as per agreed standard operating procedures).

Key Performance Areas

• Proactively manage the diaries with regards to time and attendance.
• Manage diary by ensuring it's checked and monitored daily.
• Ensure no double bookings, if so, immediately resolve it with the requestor.
• Setting up meetings on request.
• Invite correct attendees.
• Booking of boardroom according to invitee list.
• Advise if attendees have declined meetings.
• Coordinating Video and Conference Calls - ensure all equipment is in good working condition.
• Venue Preparation: ensure all equipment is in good working condition prior to the meeting and all necessary catering has been done.
• Assist and discuss travel requirements with requestor in detail.
• Maintain and update information on the Travel IT system for all travellers (support).
• Ensure flight, accommodation and car hire is booked timeously for requested period of travel.
• Obtain visa application and complete form with all supporting documentation.
• Ensure where health declarations are compulsory, to be completed for the countries where the traveller is travelling to.
• Organise SSA Logistics Team break-aways.
• New Staff – ensure workspace is allocated, laptop ordered and set-up done by IT (support)
• Introductory sessions set-up.
• Ensure completed pack for Functional Exco, BBBEE Governance Meeting and ILSAG Board meeting is sent out timeously prior to the meeting.
• Ensure minutes are distributed for review timeously to be included in the pack.
• AFE’s: Capex / Disposals loaded onto the AFE System for approval (responsible).
• Ordering of office supplies timeously and ensure all policies are adhered to and all necessary approvals are obtained (support).
• Coordinating of driver – ensure all requests (where possible) are adhered to and that all instructions are clearly understood.
• Process of Per Diems for COO, EVP’s, SVP’s and VP Procurement.
• Obtain quotes and get invoices processed timeously to ensure no overdue payments. Follow up with finance team to ensure all invoices are processed and paid.
• And more.

Qualifications Required:

• Diploma (NQF Level 6).

Experience and Skills Required

• Up to 3 years of experience in a similar environment.

About DP World

Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally.

With a dedicated, diverse and professional team of more than 111,000 employees from 159 nationalities, spanning 77 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future.

We’re rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.

What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimising disruptions from the factory floor to the customer’s door.

DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures – not just in what we do but also in how we behave.

We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what’s possible.

WE MAKE TRADE FLOW TO CHANGE WHAT'S POSSIBLE FOR EVERYONE.

EEO Statement

DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion, or belief.

By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies.