Building Manager Rosebank

Gallus Recruitment Consultants; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A Property Development company is seeking an experienced Building Manager/Caretaker in Gauteng, South Africa. The ideal candidate will serve as the primary contact for tenants, manage maintenance operations, and supervise staff. Responsibilities include overseeing maintenance requests, ensuring compliance with property rules, and performing thorough inspections. A Matric qualification and prior experience in building management are required, along with reliable transport to travel between properties. This role offers a unique opportunity to join a dynamic team in property management.

Qualifications

• Experience in managing and maintaining properties across multiple locations.
• Strong understanding of maintenance protocols and vendor management.
• Ability to supervise staff and manage tenant interactions.

Responsibilities

• Act as the primary contact for tenants and address all complaints.
• Oversee maintenance issues and coordinate with in-house and external staff.
• Conduct inspections and document findings thoroughly.

Skills

Building Management experience

Reliability

Communication skills

Supervision

Organizational skills

Education

Matric and relevant qualification

Job description

Building Manager / Caretaker.

My client, a Property Development company, is urgently looking for an experienced Building Manager / Caretaker to become part of their team.

Responsibilities

Point of contact: Company representative and first point of contact for tenants. All tenant complaints, issues, queries, and remarks are communicated to the caretaker. The caretaker has a copy of the complex rules and is responsible for sorting out all queries and issues, following the proper procedures. The issue may be escalated to Head Office at the discretion of the caretaker or tenant, who will respond accordingly.

General Maintenance: Document, monitor, and manage all progress of maintenance issues for the tenants and the complex (Red Rabbit ticketing system to be used). If the caretaker and staff can complete maintenance, do it immediately. Job cards are signed off by the tenant for their account or companies.

Technical Maintenance: Discuss with the maintenance manager whether tasks are handled by in-house staff or require quotes from subcontractors. Obtain and submit quotes from suppliers and subcontractors to the finance manager for approval and purchase order numbers. All purchases must have a purchase order number and stay within the budget approved by the finance manager.

Arrange access times for all relevant maintenance staff to tenant units, communicate follow‑ups if necessary, and take photos before and after maintenance as evidence for billing purposes. Conduct panel walk‑throughs in the morning and afternoon.

Supervise gardeners and cleaners. Hold a morning briefing of duties for each staff member for the day and an afternoon follow‑up of work completed. Ensure staff have required equipment, tools, cleaning and garden supplies, and fuel for equipment. Monitor sick leave and annual leave, and send documents to the HR manager for approval. Hand out payslips sent by the HR manager and provide a staff register for payroll purposes.

Supervise the external security at the complex. CCTV is running. Perform perimeter checks, ensure the electric fence is working and there are no breaks. Inspect refuse areas and ensure bins are cleaned after council collection. Utility readings are taken on the last day of every month (or the Friday before if it falls on a weekend); photos of all meters are sent to the office. Monitor the prepaid electricity and water for each complex guardhouse. If utilities need to be purchased, inform the office.

Administration: Prepare the monthly shopping list for office supplies and complete weekly stock takes. Compile and send weekly reports to Head Office. Hold weekly meetings at Head Office in JHB for all issues, catch‑up, improvements, and queries. Move stock items to various complexes as required for staff to perform their duties.

In and Outgoing Inspections: Photograph and document all inspections performed, ensuring all inspections are signed and dated by all tenants and the caretaker. List and upload onto the ticketing system all maintenance that must be attended to relating to inspections. All inspections are sent to the office. The caretaker performs all ingoing and outgoing inspections, including pre‑ingoing inspections 48 hours before a new tenant moves in (if possible).

Desired Experience & Qualification

Matric and relevant qualification. Experience in Building Management. Own reliable transport to travel between complexes in Melrose, Dunkeld, Parktown, Craighall. Must live close to the complexes.