Bookkeeper / Insurance - Compliance Administrator- EL

E2E Staffing (PTY) LTD; East London; On-site; ZAR 150,000 - 250,000; Full time

Job summary

A leading staffing company seeks a Maintenance Administrator in East London. The role involves preparing invoices, handling insurance claims, and requires a bookkeeping qualification with several years of experience. The ideal candidate will have strong problem-solving skills, attention to detail, and proficiency in Microsoft Office.

Qualifications

• 3 – 5 years of experience in bookkeeping.
• High attention to detail and ability to meet deadlines.
• Clean credit history and strong aptitude for figures.

Responsibilities

• Prepare and update repairs & maintenance invoices.
• Administer insurance claims and coordinate with cluster managers.
• Handle financial record keeping and documentation.

Skills

Attention to detail

Problem solving

Verbal communication

Written communication

Reliability

Process orientation

Education

Matric / Grade 12

Bookkeeping qualification

Tools

Microsoft Office

Excel

Job description

Key Accountabilities :

• Maintenance Admin :

Print & Prepare Invoices for Finance

• Update Repairs & Maintenance spreadsheet.
• Follow up on outstanding invoices.
• Follow up on Dispute Invoices.
• Prepare Credit Notes for Finance.
• Follow up on all queries for Retailers.

Maintenance Fueled System :

• GL Codes: All invoices received by day and authorized by GM Facilities and Projects need to be prepared for costing or no costing. This needs to be added by all task invoices received for GM Facilities and Projects to approve for payments.

Obligation Cost :

• Prepare for GM Facilities and Projects to authorize.
• Make changes if mine was incorrect and update on spreadsheet.
• Prepare for Debtors to invoice the Retailers.
• GM Facilities and Projects to authorize for Compliance Administrator to print task for costing for Retailers (this needs to be sent with invoice to finance).
• Debtors to mail invoices for sign-off and add invoice numbers to the spreadsheet.

Insurance administration :

• Receive incident forms or pick up insurance jobs on the Maintenance Fueled System.
• Request necessary supporting documents from Cluster Managers for claims.
• Complete claims forms and submit to Insurance broker within 7 days of incident or upon receiving the incident form.
• Follow up on quotations from Maintenance Cluster Managers as per claim value.
• Receive insurance company instructions on approved quotes.
• Inform Maintenance Cluster Manager to appoint the supplier.
• Once work is completed, finalize the claim with GL Codes, invoicing, and proof to insurance broker.
• Send necessary documents for company vehicle insurance claims to Insurance broker.
• Add to Spreadsheet.
• Record payments received for claims and make copies for Creditors.

Ad-hoc duties

• Perform other duties as required.

Experience and Qualifications :

• Matric / Grade 12.
• Bookkeeping qualification with 3 – 5 years of experience.
• A clean credit history.
• High attention to detail.
• Ability to meet deadlines.
• Strong aptitude for figures.
• Verbal and written communication skills.
• Reliable and trustworthy.
• Problem-solving skills.
• Alignment with corporate values.
• Process orientation.

Computer Packages / Systems :

• Proficiency in Microsoft Office.
• Sound knowledge of spreadsheets (Excel).