Bookkeeper

Time Personnel; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency is seeking a proactive Bookkeeper in Cape Town. The role involves providing support across various departments, maintaining financial systems, and liaising with suppliers. Candidates must have strong skills in MS Office, particularly Excel, and experience in the FMCG or manufacturing sectors is preferred. This position offers the chance to be part of an expanding team with opportunities for growth within the company.

Qualifications

• At least two years of experience in the FMCG or manufacturing sectors.
• Experience in hospitality/restaurant industry is advantageous.
• Able to work under pressure and manage time effectively.

Responsibilities

• Maintain and update POS systems and third-party platforms.
• Source and manage supplier quotes, contracts, and invoices.
• Prepare contracts and onboarding documents for new employees.
• Manage catering and repeat order processes.

Skills

Proficient in MS Office

Strong Excel/Google Sheets skills

Customer service orientation

Supplier management

Problem-solving

Education

Matric

Post-matric qualification in finance

Tools

Xero

QuickBooks

Job description

Bookkeeper job vacancy in Claremont, Cape Town.

Do you have at least two years of experience in the FMCG or manufacturing sectors? Our client in Claremont is seeking a proactive Bookkeeper to provide hands-on support across multiple departments with day-to-day financial tasks and operational activities.

With the company in a growth phase, this is an excellent opportunity to join an expanding team.

Requirements:

• Matric, and post-matric qualification in finance (advantageous)
• Own transport preferred for occasional travel between sites (travel will be reimbursed)
• Experience in hospitality/restaurant industry (advantageous)
• Familiarity with supplier management, customer service & sound business/financial understanding
• Proficient in MS Office and any financial system
• Strong Excel/Google Sheets skills: formulas, charts, databases, POS systems, accounting software (Xero, QuickBooks, etc.)
• Able to work under pressure and manage time effectively
• Strong problem and customer service orientation

Duties and Responsibilities:

• Operations & Administration
  • Maintain and update POS systems, third-party ordering platforms, website content
  • Coordinate communications and day-to-day operations across business units
  • Manage IT and equipment needs, scheduling of repairs, and service provider interactions
  • Track, document, and support internal processes and schedules
  • Assist senior leadership with administrative and coordination support
• Supplier & Stock Coordination
  • Source and manage supplier quotes, contracts, and invoices
  • Schedule supplier meetings and coordinate communications
  • Maintain / monitor stock lists, checklists, and operational documentation
  • Support inventory tracking and asset register processes
  • Foster strong supplier relationships
• HR & Employee Administration
  • Prepare contracts, onboarding documents, training schedules
  • Maintain employee files, leave records, disciplinary documentation
  • Liaise with store managers and HR consultants on employment matters
  • Ensure compliance with company policies, health & safety, labour regulations
• Customer & Marketing Liaison
  • Manage catering and repeat order processes, including invoicing and follow-ups
  • Address customer complaints and queries across email, phone, and social media
  • Collaborate with marketing on promotional campaigns and internal communications
  • Ensure excellent customer service and consistent communication standards