Assistant Professional / Personal Assistant

Siemens Mobility; Gauteng; On-site; ZAR 350 000 - 450 000; Full time

Job summary

A leading global engineering firm is seeking a Personal Assistant to support their Executive or Manager in various administrative duties. The ideal candidate will have 3–5 years of experience managing senior offices, excellent communication skills, and strong organizational abilities. Responsibilities include extensive diary management, scheduling, and coordinating travel arrangements. The company fosters a culture of diversity and professional growth, making this an excellent opportunity for proactive individuals looking to thrive in a dynamic environment.

Qualifications

• 3–5 years prior experience managing a Senior Manager / Executive Office.
• Strong oral and written communication skills.
• Proactive nature and good energy levels.

Responsibilities

• Completes assigned advanced administrative and clerical duties.
• Extensive diary management and scheduling.
• Coordinates and establishes all travel arrangements.

Skills

Effective handling of irate customers

Confidentiality

Business writing skills

Interpersonal skills

Organizational skills

Administrative skills

Ability to work under pressure

Education

Relevant Office Management Qualification

Job description

Personal Assistant

Organization: Siemens Pty Ltd

Reporting Manager: EHS Officer

Supports Executive or Manager in accomplishing personal targets, duties and responsibilities.

Responsibilities

Completes assigned advanced administrative and clerical duties

Provides support and solutions to business unit managers regarding their business needs in the operations of their business unit

Extensive diary management, scheduling appointments and meetings

Types, formats / edits and prepares protocols

Structures agendas and takes minutes at meetings with minimum guidance from the Executive

Follows up on actions emanating from meetings on behalf of the Executive

Coordinates and establishes all travel arrangements and reconciles travel and expense reports

Screens and answers inbound emails and correspondence as appropriate

Monitors all information flow, including maintaining paper and electronic files

Prepares presentations, reports, statistical charts and briefings

Assists in integration of new office technologies and systems as appropriate

Disseminates internal communications using the different communication channels at disposal and as appropriate

Co‑ordinates resources to gather information to prepare first draft of various reports

Required Skills and Attributes

Effective handling of irate customers maintaining a professional and calm manner and ensuring that follow‑ups are done and the customer is satisfied

Ability to maintain confidentiality of all information from internal and external sources

Eloquently expresses the Executive's requirements / instructions to other staff members

Flexibility and adaptability to change responsiveness in an environment of constant shifting priorities

High level of contact with external parties, stakeholders and clients required

Ability to build and maintain relationships and networks

Qualifications and Experience

Relevant Office Management Qualification

3–5 years prior experience managing a Senior Manager / Executive Office

Excellent business writing skills

Strong interpersonal skills, able to influence rather than control, and able to interact at all levels

Strong oral and written communication skills at all levels

Team player and role model for various staff, exhibiting caring, courtesy, helpfulness and respect

Strong organizational and planning skills

Strong administrative skills with excellent attention to detail and high level of accuracy

Proactive nature and good energy levels

Ability to work under pressure and display initiative

Our Culture

Our culture embraces different perspectives, open debate, and the will to challenge convention.

Change is a constant aspect of our work.

We aspire to lead the change in our industry rather than just react to it.

That's why we invite you to take on new challenges, test your ideas, and celebrate success.

EEO Statement

The company's approved Employment Equity Plan and Targets under the Employment Equity Act will be considered as part of the recruitment process.

As an equal opportunity employer we encourage and welcome people with various disabilities to apply.

Data Privacy

We care about your data privacy and take compliance with the POPI Act, GDPR and other data protection legislation seriously.

For this reason, we ask you not to send us your CV or resume by email.

Instead, we ask that you create a profile in our talent community where you can upload your CV.

Setting up a profile lets us know you are interested in career opportunities with us and makes it easy for us to send you an alert when relevant positions become open.

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