Assistant Procurement Clerk

University of Fort Hare; Kraaifontein; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A reputable company is urgently seeking a Junior Procurement Clerk to support the Procurement Manager. The ideal candidate should possess a Matric certificate, with preferred qualifications in Procurement or related fields. Candidates must have at least 2 years of experience in retail procurement or stock control, be proficient in both English and Afrikaans, and demonstrate strong analytical abilities. This position is located in Kraaifontein and encourages local candidates to apply.

Qualifications

• Matric certificate or equivalent is a minimum requirement.
• Relevant qualification in Procurement, Supply Chain, or Retail Management is advantageous.
• Minimum 2 years’ experience in procurement or stock control within retail.

Responsibilities

• Placing daily orders for retail stock requirements.
• Ensuring timely and accurate communication of stock information.
• Preparing and distributing procurement reports.

Skills

Strong analytical and problem-solving ability

Excellent interpersonal and communication skills

High attention to detail

Proficiency in English

Proficiency in Afrikaans

Organisational ability

Education

Matric certificate or equivalent

Relevant qualification in Procurement, Supply Chain, or Retail Management

Tools

Microsoft Excel

Outlook

Procurement software

Job description

Market related entry level Monthly Basic Salary (Market related)

Urgently Hiring – Cape Town – Kraaifontein

My client, a reputable company specialising in premium culinary essentials, is looking for a highly organized and proactive Junior Procurement Clerk to join its Finance Team (in a support role to the Procurement Manager).

For ease of transportation, candidates who currently reside in or around Kraaifontein are encouraged to apply.

Purpose of the Role

The Procurement Clerk is responsible for ordering stock aligning with store needs and ensuring optimal stock levels through timely, accurate procurement and effective communication. A good command of English and Afrikaans is essential for this role.

Key Responsibilities Include but Are Not Limited To

• Placing daily orders for retail stock requirements
• Ensuring timely and accurate communication of stock information
• Monitoring seasonal trends and adjusting orders accordingly
• Following up on out-of-stock items and back orders
• Preparing and distributing reports, including:
  • Daily and weekly store orders
  • Picking orders to Warehouse/Production
  • GAP scan, fridge, and back-order reports
  • Stock-on-hand sheets, slow movers, and overstocks
• Maintaining accurate procurement records
• Building strong relationships with retail store managers
• Communicating delivery delays and resolutions to stores and Procurement Manager
• Assisting with stock takes and overflow orders when required
• Demonstrating flexibility and independent work ethic
• Leading by example and maintaining professional standards
• Applying 5S methodology: Sort, Set in Order, Standardise, Self-discipline, Sustain
• Taking ownership to support effective department operations

Criteria

• Matric certificate or equivalent (minimum requirement)
• Relevant qualification in Procurement, Supply Chain, or Retail Management (advantageous)
• Minimum 2 years’ experience in procurement or stock control within retail
• Strong analytical and problem-solving ability
• Proficiency in Microsoft Excel, Outlook and procurement software
• Excellent interpersonal and communication skills
• High attention to detail and organisational ability
• Able to work independently and meet deadlines
• Team player with a proactive, solutions-driven approach
• Proficiency in English AND Afrikaans is non-negotiable

Candidates who currently reside in close proximity to Kraaifontein are invited to apply for this position.