Assistant Company Secretary

National Health Laboratory Service; City of Johannesburg Metropolitan Municipality; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading health service organization in Johannesburg is seeking an Assistant Company Secretary to provide comprehensive support to the Company Secretary. This role entails advising on compliance, preparing meeting documents, and coordinating Board activities. The ideal candidate will have a Bachelor of Laws (LLB) degree, eight years of relevant experience in the public sector, and superior skills in legal documentation and communication. Applications should be submitted to [e-mail].

Qualifications

• Experience as an Assistant Company Secretary or Company Secretary in the public sector for at least 8 years.
• 5 years of supervisory experience.
• Registration or Membership with CGISA is an advantage.

Responsibilities

• Support the Company Secretary in compliance with legislation.
• Prepare draft documents for meetings.
• Coordinate meetings of the Board and its Committees.

Skills

Legal risk assessments

Contract drafting

Corporate Governance

Advanced communication (verbal)

Problem solving abilities

Interpersonal skills

Attention to detail

Team-oriented

Education

Bachelor of Laws (LLB) Degree (NQF Level 8)

Admitted as an attorney/advocate

Job description

DISCIPLINE: OFFICE OF THE COMPANY SECRETARY

LOCATION: SANDRINGHAM

POSITION: ASSISTANT COMPANY SECRETARY

PAY GRADE: D3

REFERENCE NUMBER: CORPCOSEC/0126/001/01

Key Job Responsibilities:

• Support the Company Secretary in advising and guiding the Board and committees to ensure compliance with all legislation relevant to the nature of the NHLS’ operations.
• Prepare draft documents for meetings, including agendas, minutes, action lists etc., as required for meetings of the Board and its Committees.
• Coordinate and arrange all meetings of the Board and its Committees.
• Ensure accurate recording and drafting of meeting minutes of Board and sub-committees.
• Ensuring that there are attendance registers for all meetings of the shareholder, the board and its committees.
• Ensure that meeting packages are prepared and circulated timeously to Directors, committee members and management for meetings of the Board and its Committees.
• Ensure that an annual schedule of meetings of the Board and its Committees is drafted and submitted to the Company Secretary before the commencement of each financial year.
• Draft the Board Performance Agreement and ensure that it is approved before the commencement of each financial year and compile all annexures to the agreement.
• Ensure that draft minutes are submitted timeously to the Company Secretary, as required.
• Follow up on the completion of action tasks, as allocated to Directors / committee members / the Company Secretary / management.
• Ensure that resolutions of the Board and its Committees are executed by the person responsible. Support the Company Secretary in advising and guiding the Board of Directors on corporate governance and legal compliance.
• Ensure terms of reference and Charters are drafted and updated annually for the Board and its Committees.
• Ensure proper proceedings are followed relating to all Meetings.
• Bring to the attention of the Company Secretary all noncompliance’s with legislative and regulatory requirements.
• Ensure compliance with the BBBEE Act filing requirements.
• Contribute to the development of required reports required of the Company Secretary.
• Coordinate the payment of directors’ subsistence and travel claims.
• Liaise with Directors and Committee members for travel and accommodation logistical requirements.
• Ensure that the directors complete and submit their declaration of interest forms annually or as required

Minimum requirements & key competencies:

• Bachelor of Laws (LLB) Degree (NQF Level 8)
• Admitted as an attorney/advocate
• Registration or Membership with CGISA will be an added advantage
• 8 years’ experience as an Assistant Company Secretary or Company Secretary in the public sector of which 5 years is at a supervisory level.
• Knowledge of Relevant legislation
• Knowledge of Contract drafting
• Knowledge of Legal risk assessments
• Knowledge on Employee relations matters
• Knowledge on Procurement related matters
• Advisory – Public Finance Management Act (PFMA) / MFMA
• Proven analytical and problem solving abilities
• Ability to conduct research into data mining issues, practices, and products as required.
• Keen attention to detail
• Advanced communication (verbal).
• Strong technical documentation skills.
• Highly self-motivated and directed.
• Ability to work in a team-oriented, collaborative environment.
• Advanced computer skills.
• Advanced computer skills.
• Good interpersonal skills.
• Ability to lead workshops and to present ideas in a user-friendly language.
• Ability to effectively prioritize and execute tasks in a high-pressure environment. Time management.
• Corporate Governance.
• Record Management.
• Legal Research.

The closing date is 30 January 2026

MS Office Enquiries may be directed to Ndabenhle Ngongoma @ [phone], or e-mail application to [e-mail]