Administrator: Billing

BCX; Gauteng; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A technology company in Gauteng is looking for an Administrator: Billing. This full-time office-based position involves preparing and submitting customer billing. Candidates should have at least 2 years of administrative experience and a Grade 12 National Diploma. Strong skills in Microsoft Office and Excel are essential. The ideal candidate will be detail-oriented and able to handle billing queries effectively.

Benefits

Good day

Qualifications

• Minimum 2-years’ administrative experience.
• Ability to work extended/long hours as required.

Responsibilities

• Ensure all customer billing is prepared and submitted for invoicing.
• Execute billing responsibilities timely and accurately.
• Prepare client billing spreadsheets based on accepted quotes.

Skills

Attention to detail

Microsoft Office

Microsoft Excel

Communication

Teamwork

Education

NQF 4: Grade 12 National Diploma

Job description

Overview

Business Unit: CPS

Department: Field Services & Other

Reports to: Administration Supervisor

Core Description

Responsible for ensuring that all Customer Billing for all Maintenance and Project type incidents is prepared and submitted for invoicing for all relevant clients.

Key Deliverables / Primary Functions

• Timeous execution of the initial Billing related responsibilities, ensuring adherence to the established processes
• Extracting closed incidents from the system to create the relevant Billing Schedules (Chargeable, Cabling, Hardware and Projects)
• Costing of incidents
• Verifying that no billing is duplicated or omitted
• Ensuring that the previous month’s incidents are billed in the current month
• Accurately costing the ‘activities’ on the system for all closed incidents
• Accurately preparing the Client Billing Spreadsheets based on accepted quotes and updating the relevant quote tracking report, ensuring to obtain supporting documentation (quotes, orders and stamped Incident Reports) where necessary
• Diligently receiving back and investigating any queries raised by the client/s
• Preparing reconciliations for submission to the Customer
• Submitting the relevant Billing Spreadsheets to the Accounts Department for invoicing to be raised; thereafter ensuring submission of relevant documentation to the clients, along with prepared invoice/s
• Keeping records of all Billing and verifying recorded transactions, reporting irregularities to Management

Core Functional Skills & Capabilities

• Attention to detail
• Microsoft Office
• Microsoft Excel
• Communication
• Teamwork

Core Behavioural Competencies

• Following instructions & procedures
• Writing and Reporting
• Working with people
• Coping with pressures & setbacks
• Culture Match
• Job Match

Minimum Qualifications

NQF 4: Grade 12 National Diploma

Experience

Minimum 2-years’ administrative experience

Special Requirements / Employment Condition

Ability to work extended /long hours as and when required

Workplace / Physical Requirements

Full-time Office Based position. Non-Billable

We offer

Good day

Please note, we are looking for an Administrator: Billing.