Administrative Officer

Western Cape Government; Cape Town; On-site; ZAR 325 000 - 383 000; Full time

Job summary

A governmental department in South Africa is looking for an individual to provide professional administrative support services to the Head of Department (HOD). The role requires a minimum of 1 year experience in a 'C-Class' environment and a 3-year National Diploma or higher qualification. The salary for this position ranges from R 325 101 to R 382 959 per annum. Candidates must have competencies in record management and communication skills.

Benefits

Medical assistance

Housing assistance

Pension-fund contributions

Qualifications

• A minimum of 1 year experience in a C-Class environment with Senior Management Service.
• Knowledge of relevant legislation, policies, and procedures.
• Basic financial administration skills.

Responsibilities

• Provide professional administrative support services to the HOD.
• Support the manager with registry services and meetings.
• Analyse relevant legislation and policies for compliance.

Skills

Record management system

Research and analysis

Numeracy

Literacy

Computer literacy

Written communication

Verbal communication

Education

3-year National Diploma or higher

Job description

Job Purpose

The Department of Infrastructure, Western Cape Government has an opportunity for a suitably qualified and competent individual to provide professional administrative support services to the Superintendent-General/Head of Department (HOD) and to provide office suport to the HOD as per instruction fromthe Deputy Director (DD).

Minimum Requirements

An appropriate 3-year National Diploma (or higher qualification); A minimum of 1 year experience in a “C-Class” environment (that is with Senior Management Service).

Recommendation

None.

Key Performance Areas

Rendering professional administrative support services to the office of the HOD; Supports the managerthe manager with the registry services; Provide support to the manager regarding meetings and act as a secretariat as required; Analyse the relevant legislation and policies/prescripts to ensure compliance within the and by the HOD and the office; Be the face of the Head of Department.

Competencies

Knowledge of the following: Relevant legislation, policies, prescripts and procedures; Basic financial administration; Procurement of goods and services.

Skills needed: Ability to run and maintain a record management system; Do research and analyse documents and situations; Numeracy; Literacy; Computer literacy; Written and verbal communication skills.

Remuneration

R 325 101 - R 382 959 per annum (Salary level 7)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes

Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting. All shortlisted candidates, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Attachments (if applicable)