Administrative Officer I: Tenders (P10) (Finance: Financial Support Services: Supply Chain Mana[...]

University of Johannesburg; Gauteng; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading South African university is seeking a Procurement Officer to manage logistical arrangements for committee meetings and ensure procurement processes are followed. The ideal candidate should possess a diploma in procurement or supply chain, have 3-5 years of relevant experience, and strong skills in communication and detail. This role offers opportunities for professional growth within the university's compliance framework.

Qualifications

• Three to five years of relevant experience in Procurement/Logistics/Supply Chain.
• Understanding of SCM system and principles.
• Understanding of the procure to pay processes.

Responsibilities

• Ensure logistical arrangements for committee meetings.
• Draft committee minutes and handle correspondence.
• Compile pre-payment submissions as required.
• Ensure timeous execution of I-Proc's.

Skills

Communication Skills (Verbal and Written)

Numeracy and accuracy

People Management

Attention to detail

Planning and organising

Computer Literacy (MS Office, Advanced Excel)

Strong interpersonal relationships

Analytical and critical thinking

Honest and reliable

Education

Diploma or Certification in Procurement/Logistics or Supply Chain Management

Tools

Oracle SCM modules

Job description

Introduction

The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future".

Job Description

“Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University. For more information, please review the following link: Justice/Criminal/NRSO”

Responsibilities

• Ensure logistical arrangements for committee meetings, including setting up of meetings and monitoring of attendance.
• Ensure completeness and timeous submission of committee packs and agenda (Tender Committee, Procurement Tender Committee, Bid Specification Committee and Bid Evaluation Committee).
• Ensure timeous drafting of committee minutes (Tender Committee and Procurement Tender Committee) and handle correspondence with Project leaders on committee feedback and the status of their request.
• Review and ensure completeness of preferred and sole sourcing requests.
• Compile pre-payment submissions, as and when required.
• Ensure effective document storage, archiving and record management for tender related documents.
• Attend to audit queries and provide required documentation.
• Ensure timeous execution of I-Proc's.
• Load and send purchase orders to the end-user for (Contracts, Interim and Consultant orders).
• Ensure effective stakeholder engagement and communication with committee members, project leaders, managers and with peers.
• Ordering of office supplies, including stationery and groceries for the department as and when required.
• Proactively assess personal skills, knowledge, and competency gaps relevant to the procurement, tendering, and financial administration functions.
• Attend internal and external training programs, workshops, and seminars focused on procurement and supply chain.

Minimum Requirements

• Diploma or Certification in Procurement/Logistics or Supply Chain Management or equivalent at (NQF 6).
• Three (3) to five (5) years' relevant experience in Procurement/Logistics/Supply Chain.
• Experience working on the SCM modules, experience on Oracle will be an advantage.
• Three (3) years’ experience working within the SCM environment.
• Understanding of SCM system and principles.
• Understanding of the procure to pay processes.

Competencies And Behavioural Attributes

• Communication Skills (Verbal and Written)
• Numeracy and accuracy
• People Management
• Attention to detail
• Planning and organising
• Computer Literacy (MS Office, Advanced Excel)
• Strong interpersonal relationships
• Analytical and critical thinking
• Honest and reliable

Recommendations

• Previous experience in a higher education environment will be an advantage.
• Committee Secretariate experience.

Enquiries

Enquiries regarding job content: Mrs. Vomeshini Pillay (Manager: Contacts & Tenders) at Tel. [phone]

Enquiries regarding remuneration and benefits: Mr. Lithale Mnqandi (HCM Business Partner) at Tel. [phone]