Administrative Officer: Faculty

UWC Online - University of the Western Cape; Bellville; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A prestigious South African university seeks an Administrative Officer to support various administrative processes within the Faculty of Education. Responsibilities include managing academic and financial administration, student portfolios, and communication with stakeholders. The ideal candidate has at least 3 years of administrative experience, proficiency in Microsoft 365, and a post-matric qualification at NQF level 6.

Qualifications

• Minimum 3 years' administrative experience, with 2 in Higher Education.
• Knowledge of student administration and the student life-cycle.
• Experience in financial administration.

Responsibilities

• Ensure alignment with administrative systems and procedures.
• Manage students’ portfolios and maintain teaching practice resources.
• Handle academic administration and enquiry management.

Skills

Organisational skills

Time management

Professionalism

Interpersonal skills

Education

Post-matric qualification at NQF level 6

Bachelor's degree at NQF level 7

Tools

Microsoft 365

Google Workspace

Job description

The Faculty of Education has a long history of productive engagement with the key issues facing education in South Africa. We offer innovative, research-based teacher education programmes and run large postgraduate programmes in various disciplines in education. Our dedication to improving the education system has led to engagement with schools in research and school improvement projects.

As part of the strategic plan for Teaching and Learning, the university is vigorously promoting the Scholarship of Teaching and Learning. The Faculty of Education seeks to appoint an Administrative Officer in the Department of Educational Studies to assist with all administrative processes in order to ensure alignment and compliance with central administrative systems and procedures.

Role Clarification & Key Performance Areas:

The duties and responsibilities of the successful incumbent will include, but not be limited to the following:

• Academic Administration
• Marks Administration
• Enquiry Management
• Financial and Human Resources Administration
• Asset Management
• Events Administration
• Committee Meeting Administration
• Marketing
• General Administration
• Teaching Practice Administration, including
  • Administrative support to the Teaching Practice Co-ordinator; communication about teaching practice placements with staff, students, supervisors and schools
  • School-related Administration: Manage students’ portfolios; filing; record keeping; preparing documentation for meetings; telephonic communication with all stakeholders; documenting the teaching practice experiences of students; preparing reports on schools; advising students on school choices for placement; advising schools and other stakeholders on student placements, and final placement of students
  • Micro teaching lab Management: Maintenance of the micro teaching labs, equipment, and teaching practice resources, and administer lab bookings.

• Grade 12 and at least a post-matric qualification at NQF level 6
• At least 3 years' administrative experience (at least 2 years should be within Higher Education)
• Working knowledge of a student enrolment management system / University systems (SASI, MAS, etc)
• Experience in financial administration
• Computer Literacy, including proficiency in Microsoft 365 and Google Workspace

Added advantages:

• A Bachelor's degree at NQF level 7
• Experience in teaching and learning resources

Required Competencies:

• Knowledge of student administration and the student life-cycle
• Excellent organisational and time management skills
• High level of assertiveness
• A high degree of professionalism
• Planning and problem-solving skills
• Attention to detail
• Record keeping
• Minute-taking
• Excellent interpersonal skills
• Ability to work as part of a team

For further information regarding this position (but not applications), please contact the HOD, Dr Lucinda Du Plooy, via email at [e-mail].