Administrative Officer B1

Stellenbosch University; Stellenbosch; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading South African educational institution is looking for an Administrative Officer to provide support for the Clinical Training Platform within the Faculty of Medicine and Health Sciences. The role involves various administrative tasks, including project monitoring, report preparation, and stakeholder management. Candidates should have strong administrative experience, proficiency in MS Office, and excellent communication skills. This position is based on the Tygerberg Campus and requires a minimum of three years of relevant experience.

Qualifications

• At least three years' strong administrative experience.
• Deadline driven with the ability to excel under pressure.
• Ability to work independently and in a team.

Responsibilities

• Provide professional administrative support to the Manager.
• Monitor and report back on projects and activities.
• Maintain and update internal and external stakeholder lists.

Skills

Excellent verbal and written command of English or Afrikaans

Strong critical thinking skills

Strong organizational skills

Proven high-level proficiency in MS Office

Excellent interpersonal relationship skills

Education

Relevant post-school qualification (secretarial / administrative / business management)

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Department Description / Departement Beskrywing

Faculty of Medicine and Health Sciences

SUNLOC

Administrative Officer B1 (Post Level 11)

(Tygerberg Campus)

Ref. TGB14/318/1225

SUNLOC (Stellenbosch University Logistics: Clinical Training Platform) manages all logistics for the undergraduate students including accommodation, transport and ICT.

Duties/Pligte

To provide professional administrative support to the Manager: Clinical Training Platform who is responsible for leading, managing and providing strategic advice and support to SUNLOC (Stellenbosch University Logistics: Clinical Training Platform).

Operational and Administrative Support for the Clinical Training Platform

• Providing a range of support functions to the Manager: Clinical Training Platform, including coordinating policy matters of SUNLOC, collating, distributing reports and liaising with departments and institutions on behalf of the Manager.
• Closely monitoring and reporting back on projects and activities to the Manager: Clinical Training Platform to ensure successful and timely implementations.
• Maintaining an updated list of internal and external stakeholders.
• Diary management for the Manager: Clinical Training Platform.
• Coordinating follow-up actions arising from meetings.
• Responsible for travel and accommodation arrangements for staff.
• General office frontline reception, copying, typing, editing, scanning, and filing documents.
• Coordinating logistical arrangements of meetings, work sessions and other events.
• Maintaining an effective electronic record-keeping system.
• Maintaining SUNLOC website content as well as communication of SUNLOC initiatives/successes.

Report Preparation

• Proactively preparing information/reports for internal and external utilisation and distribution. This may include writing letters and memos, compiling data for reports, analysing information, editing reports, transcribing dictation, proofreading and other information preparation duties.
• Supporting activities regarding the data capturing and extracting of Placement Plus reports.
• Providing historical reference by retrieving information from current filing and retrieval systems and collating them for use by the Manager: Clinical Training Platform.

Support of Clinical Training Platform coordination

• Secretariat of meetings related to the training platform.
• Managing the clinical training platform incident database.
• Updating the clinical training platform's electronic descriptive profile and suitable distribution.

Information/Correspondence Management

• Maintaining electronic filing and organisation systems for records, reports and documents.

Data Analysis

• Using the current data sets of student clinical placement activity to support the preparation of reports for strategic partners.

Job Requirements/Pos Vereistes

• Relevant post-school qualification (secretarial / administrative / business management).
• At least three years' strong administrative experience.
• Deadline driven and the ability to excel under pressure.
• Excellent verbal and written command of English OR Afrikaans.
• The ability to work independently.
• Strong critical thinking skills.
• Proven high-level proficiency and expertise in MS Office (Word, Excel, PowerPoint and Outlook).
• The ability to learn new electronic applications and programs.
• Strong organisational skills with the ability to function with high energy and drive.
• Excellent reading, writing and professional communication skills and the ability to liaise with individuals at management and other levels, both within and outside Stellenbosch University.
• Excellent interpersonal relationship skills in the context of engaging with a diversity of role players, including persons in executive positions.
• The ability to function in a multicultural environment.
• The ability to act with integrity and maintain confidentiality.
• Excellent time management skills.
• The ability to take initiative, work independently and cooperate in a team.
• The ability to function after hours without sacrificing accuracy.

Recommendation/Aanbeveling

• Experience within a higher education environment.

How To Apply/Hoe Om Aansoek Te Doen

#PSS

The University is committed to employment equity (EE), and appointments will be made in line with the institutional EE Plan.

Stellenbosch University reserves the right not to make an appointment.

Your application, comprising a comprehensive curriculum vitae (including the names and email addresses of at least three references), must reach the University before or on the closing date in the advertisement.

Apply online at by clicking "Apply now" at the top to the right of the page for the specific vacancy.

The University reserves the right to investigate qualifications and conduct background checks on all candidates.

The Occupational Health and Safety Act requires people in occupations that entail potential exposure to certain hazards (such as noise, hazardous chemical substances and hazardous biological agents) to undergo medical screening to determine whether they be fit to work in those occupations.

If you have received no feedback from the University after four to six weeks of the closing date, kindly accept that your application was unsuccessful.

Enquiries/Navrae

Enquiries about this post: Mrs G Stam on 021 927 7182, or at

Enquiries about remuneration/benefits and technical assistance with the electronic application process: Human Resources Client Services Centre, on 021 808 2753 (Stellenbosch), or 021 938 9636 (Tygerberg), or at

Currency ZAR

Commencement Date 01-Mar-2026

Closing Date 19-Dec-2025

Amount of Travel

Work At Home