Administrative Assistant

Heavenair Pty Ltd; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A business services company is seeking an Administrative Assistant to help streamline operations. The successful candidate will handle office administration, coordinate schedules, and maintain records. Strong organizational skills, proficiency in Microsoft Office, and effective communication abilities are essential for this role. Experience in administration is advantageous. Join a friendly team-oriented work environment and contribute to the company's success.

Qualifications

• Strong organizational and multitasking skills.
• Good communication skills (written and verbal).
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to work independently and be proactive.

Responsibilities

• Handle general office administration, including filing, emails, and document management.
• Manage schedules, appointments, and diary calendars.
• Prepare invoices, quotations, and follow up on payments.
• Assist with data entry, reporting, and maintaining accurate records.
• Communicate professionally with clients, suppliers, and staff.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Description : Administrative Assistant

We are looking for a highly organized and proactive Administrative Assistant to support the daily operations of our business. The ideal candidate will be dependable, detail-oriented, and able to manage multiple tasks efficiently.

Key Responsibilities :

• Handle general office administration, including filing, emails, and document management


• Manage schedules, appointments, and diary calendars


• Prepare invoices, quotations, and follow up on payments


• Assist with data entry, reporting, and maintaining accurate records


• Communicate professionally with clients, suppliers, and staff


• Coordinate office supplies, deliveries, and general office needs


• Support management with additional administrative tasks as required

Requirements :

• Strong organizational and multitasking skills


• Good communication skills (written and verbal)


• Proficiency in Microsoft Office (Excel, Word, Outlook)


• Ability to work independently and be proactive


• Previous administrative experience is an advantage

Personal Attributes :

• Reliable and professional


• Strong attention to detail


• Friendly and team-oriented


• Problem-solver with a positive attitude