Admin Assistant – Somerset West Cape Town

AGC Recruitment Pty Ltd; Wes-Kaap; On-site; ZAR 50 000 - 200 000; Part time

Job summary

An international organization is seeking a reliable and organized Admin Assistant in Somerset West, South Africa, to provide essential administrative and operational support. The part-time role includes managing office operations, coordinating with vendors, overseeing inventory, and handling financial documentation. Candidates should possess at least Grade 12, a diploma in office administration, and 3–5 years of experience in office support roles, along with strong communication and multitasking skills.

Qualifications

• 3–5 years’ experience in an Admin/Office Support role.
• Reliable and organized individual who enjoys maintaining office operations.

Responsibilities

• Manage office operations and upkeep.
• Handle procurement of office supplies.
• Liaise with vendors and landlords for maintenance.
• Manage courier shipments and guest arrangements.
• Process invoices and assist with basic financials.

Skills

Strong communication skills

Organisational skills

Attention to detail

Multitasking ability

Proficiency in Microsoft Office

Education

Grade 12 (Matric)

Diploma in Office Administration or equivalent

Job description

A fast-growing international organisation is seeking an Admin Assistant to provide administrative, operational, and office support to ensure the smooth functioning of a growing Somerset West office. (Part-Time | 3 Days per Week: Tuesday–Thursday)

Key Responsibilities

Office Administration & Operations

• Manage cleaning services, office upkeep, plant care, coffee machine maintenance, alarm and lock-up procedures.
• Oversee general office operations to ensure efficiency.

Procurement & Inventory Management

• Purchase groceries, stationery, milk, coffee, utilities, and office consumables.
• Maintain stock levels for IT equipment and office supplies.

Vendor, Landlord & Maintenance Coordination

• Liaise with landlords, building management, contractors, vendors, and service providers for repairs, maintenance, and compliance requirements.

Courier, Deliveries & Guest Management

• Handle courier shipments, incoming deliveries, and guest arrangements for onsite meetings.

Administrative & Finance Support

• Process invoices and supplier documents.
• Assist with VAT preparation, SARS audits, and basic financial administration.
• Support HSSE reporting, risk assessments, and compliance documentation.

General & Ad Hoc Tasks

• Manage office internet connectivity issues.
• Assist with insurance updates and employment equity documentation.
• Coordinate with Johannesburg and Miami offices on IT, infra, and operational requirements.

Qualifications

• Grade 12 (Matric)
• Diploma in Office Administration or equivalent
• 3–5 years’ experience in an Admin/Office Support role
• Strong communication and organisational skills
• High attention to detail and ability to multitask
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Remuneration

Market Related Salary

Interested?

If you’re reliable, organised, and enjoy keeping an office running smoothly, this part-time role is perfect for you!

Brought to you by AGC Legal

Location

Admin Assistant Town • Somerset West Cape Town, Western Cape, South Africa