Admin & Stock Controller

Werkie; Centurion; On-site; ZAR 140 000 - 160 000; Full time

Job summary

A local administrative firm is seeking a Receptionist and Administrative Support to manage front desk duties and assist with stock management. The ideal candidate will have at least 2-3 years of experience in similar roles, along with strong skills in MS Office, Xero, and other relevant software. Own transport is required, as well as a professional dress code. You will be responsible for greeting clients, managing orders, and maintaining the warehouse. This role combines customer service and administrative tasks in a dynamic environment.

Qualifications

• Minimum 2-3 years of experience in stock control or administrative roles.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks while maintaining professionalism.

Responsibilities

• Greet and assist visitors at the front desk.
• Conduct weekly stock takes and ensure accurate inventory control.
• Process sales orders and issue invoices using financial software.
• Coordinate transport bookings to ensure delivery.
• Maintain an organized warehouse for storing stock properly.

Skills

MS Office (Word, Excel, Outlook)

Xero

Meshed 360

Pastel (SAGE)

Education

Matric and Admin qualification

Job description

Job Location: Centurion, Gauteng, South Africa

Application Deadline: March 06, 2026

Key Responsibilities

• Reception & Customer Service: Greet and assist visitors, clients, and staff at the front desk.
• Stock Management: Conduct weekly stock takes and ensure accurate inventory control, identifying discrepancies and communicating with head office.
• Administrative Support: Manage phone calls, emails, and general office correspondence. Assist with invoicing, sales orders, and filing.
• Sales Orders & Invoicing: Process sales orders and issue invoices using financial software as orders come in.
• Inventory Monitoring: Place orders with the Branch Manager and monitor stock levels, ensuring adequate supply.
• Transport & Courier Management: Coordinate transport bookings, ensuring packages are delivered to the correct clients.
• Warehouse Organization: Maintain a clean and organized warehouse, ensuring that stock is stored correctly and in an orderly fashion.
• Additional Support: Assist the Branch Manager with internal and external visual content for client communication and company materials.

Job Requirements

• Qualifications: Matric and Admin qualification
• Experience: Minimum 2-3 years of experience in stock control or administrative roles.
• Skills: Proficiency in MS Office (Word, Excel, Outlook), Xero, and Meshed 360. Experience with Pastel (SAGE) is a plus.
• Personal Traits: Strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously while maintaining professionalism under pressure. The ability to mentor and treat warehouse assistants with respect.

Additional Requirements

• Transport: Own transport is required.
• Dress Code: Professional attire with a preference for neat, comfortable clothing