Accounting Personal Assistant to the Executive

Multiform Human Development (Pty) Ltd.; Noordwes; Hybrid; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic organization is seeking a highly organized Personal Assistant with strong accounting skills in South Africa, Noordwes. This hybrid role involves managing executive calendars and financial oversight, alongside traditional PA responsibilities. The ideal candidate will hold a diploma or degree in Accounting or Finance, with at least three years of experience in a similar position. Candidates should demonstrate proficiency in accounting software like Sage and Quickbooks. A proactive mindset and strong communication skills are essential.

Qualifications

• Minimum of three years’ experience as a personal assistant within the accounting sector.
• Proficiency in accounting software and Microsoft Office.

Responsibilities

• Manage calendars and schedule meetings for the executive team.
• Assist with bookkeeping and invoicing.
• Organize office supplies and manage vendor relationships.
• Prepare reports and presentations.

Skills

Attention to detail

Numerical accuracy

Multitasking

Communication skills

Education

Diploma or Degree in Accounting, Finance or Business Administration

Tools

Sage

Quickbooks

Xero

Microsoft Office

Job description

About the Role

We are seeking a highly organized and detail-oriented Personal Assistant with strong accounting skills to support our executive team. This hybrid role combines traditional PA responsibilities with financial oversight, making it ideal for someone who thrives in a dynamic environment and has a knack for numbers.

Key Responsibilities

Executive Support

• Manage calendars, schedule meetings, and coordinate travel arrangements
• Handle confidential correspondence and communications
• Prepare reports, presentations, and meeting agendas
• Maintain filing systems and ensure timely follow‑ups

Accounting & Financial Support

• Assist with bookkeeping, invoicing, and expense trackingReconcile accounts and prepare monthly financial summaries
• Support budgeting and forecasting activities
• Liaise with external accountants and auditors
• Ensure compliance with financial policies and procedures

Administrative Duties

• Manage office supplies and vendor relationships
• Organize events and team functions
• Maintain accurate records and documentation
• Perform ad hoc tasks as required by the executive
• Type documents for management as an when required

Qualifications & Skills

• Diploma or Degree in Accounting, Finance or Business Administration
• A minimum of three years’ experience within as a personal assistant within the accounting sector
• Proficiency in accounting software (Sage, Quickbooks, Xero)
• Proficiency in computers and Microsoft Office

Preferred Attributes

• Strong attention to detail and numerical accuracy
• Ability to multitask and prioritize under pressure
• Professional demeanour and proactive mindset
• Familiarity with payroll and tax submissions is a plus
• Excellent communication skills
• High level of integrity and ethics

Shortlisted candidates will be expected to undergo psychometric testing and background screening, including criminal reference checks and ITC checks.