Account Clerk and Executive Assistant

Multiform Human Development (Pty) Ltd.; Noordwes; Hybrid; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic human development company in South Africa is seeking a highly organized Executive Assistant with strong accounting skills. This hybrid role involves traditional assistant duties along with financial oversight, perfect for someone adept at managing time and detail. Candidates should have 3+ years in personal assistance within accounting, proficiency in relevant software, and exceptional communication skills. Applicants should be prepared for psychometric testing and background checks.

Qualifications

• A minimum of three years’ experience as a personal assistant in the accounting sector.
• Proficient in accounting software along with computers and Microsoft Office.
• Strong attention to detail and numerical accuracy are essential.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Assist with bookkeeping, invoicing, and expense tracking.
• Prepare reports, presentations, and meeting agendas.
• Maintain accurate records and documentation.

Skills

Organizational skills

Time management

Attention to detail

Proficiency in accounting software

Strong communication skills

Education

Diploma or Degree in Accounting, Finance or Business Administration

Tools

Sage

Quickbooks

Xero

Microsoft Office

Job description

About the Role

We are seeking a highly organized and detail-oriented Executive Assistant with strong accounting skills to support our executive team. This hybrid role combines traditional Assistant responsibilities with financial oversight, making it ideal for someone who thrives in a dynamic environment and has a knack for numbers.

Key Responsibilities

Executive Support

• Manage calendars, schedule meetings, and coordinate travel arrangements
• Handle confidential correspondence and communications
>Prepare reports, presentations, and meeting agendas
• Maintain filing systems and ensure timely follow-ups

Accounting & Financial Support

• Assist with bookkeeping, invoicing, and expense tracking
• Reconcile accounts and prepare monthly financial summaries
• Support budgeting and forecasting activities
• Liaise with external accountants and auditors
• Ensure compliance with financial policies and procedures

Administrative Duties

• Manage office supplies and vendor relationships
• Organize events and team functions
• Maintain accurate records and documentation
• Perform ad hoc tasks as required by the executive
• Type documents for management as an when required

Qualifications & Skills

• Diploma or Degree in Accounting, Finance or Business Administration
• A minimum of three years’ experience within as a personal assistant within the accounting sector
• Proficiency in accounting software (Sage, Quickbooks, Xero)
• Proficiency in computers and Microsoft Office

Preferred Attributes

• Strong attention to detail and numerical accuracy
• Ability to multitask and prioritize under pressure
• Professional demeanour and proactive mindset
• Familiarity with payroll and tax submissions is a plus
• Excellent communication skills
• High level of integrity and ethics

Shortlisted candidates will be expected to undergo psychometric testing and background screening, including criminal reference checks and ITC checks.