Academic Operations Administrator

ADvTECH; Mpumalanga; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading private education provider in South Africa is seeking an administrator for maintaining student records and assessment management. The ideal candidate will have a Diploma in Office Administration and 1-2 years of experience in an educational setting. Responsibilities include data capturing, document management, and supporting campus activities like student registration. This role offers a chance to contribute to academic excellence and student success in a dynamic environment.

Qualifications

• 1-2 years of experience in administrative duties and client service experience.
• 1-2 years' experience within an educational institution required.

Responsibilities

• Maintain student records, including assessment administration.
• Data capturing and document management.
• Support campus activities such as student registration and orientation.

Skills

Customer service oriented

Attention to detail

Effective communication skills

Time management

Education

Diploma/Certification in Office Administration, NQF Level 6

Tools

MS Office

Job description

Overview

The Independent Institute of Education, Rosebank College, part of the ADvTECH Group, is Africa's leading private education provider. From our beginnings in 1909, Rosebank College has grown to a student population of more than 30,000 students nationwide. We invite passionate professionals to become part of our dynamic team and contribute to an institution that values academic excellence, connection, and student success.

Job Purpose

To maintain student records, including assessment administration; collection of assessments; keeping of registers and capturing and/or importing of marks.

Duties & Responsibilities

• Operating procedures documentation; including query resolution.
• Data capturing and document management.
• Assist with administrative duties and setup of assessment cycles.
• Storeroom management and archiving.
• Support management and the Academic team to ensure deadlines are met and student queries are resolved within agreed time frames.
• Support overall campus activities such as registration of students, orientation, open days, internal and external audits.

Minimum requirements

• Diploma/Certification in Office Administration. NQF Level 6
• 1-2 years of experience in administrative duties and client service experience.
• 1-2 years' experience within an educational institution required.
• MS Office proficient

Key competencies

• Knowledge and understanding of the South African higher education systems and regulatory framework.
• Ability to manage time effectively.
• Attention to detail.
• Customer service oriented.
• Ability to effectively cope with change.
• Deadline oriented and can work well under pressure.
• Be able to work in a team environment.
• Effective communication skills.

Working Hours

Classes are scheduled from 08h00 to 17h00, Monday to Friday. Working hours depend on the modules allocated.

Rosebank College is an equal opportunities employer; however, preference will be given to EE and South African candidates.