VIP Receptionist

Confidential; Al Khobar; On-site; SAR 48,000 - 120,000; Full time

Job summary

A leading organization in Al Khobar is seeking a professional Front Desk Receptionist. Your role will combine reception management and administrative support, aiming to maintain a welcoming environment for visitors and efficient operations. Candidates should have at least 1 year of experience in a similar role, excellent organizational skills, and be proficient in MS Office. Strong verbal communication abilities and a customer-service mindset are essential. This position offers an opportunity to support internal communications and HR projects.

Qualifications

• Minimum education required is secondary level.
• 1 year of experience in a front desk or administrative role is necessary.
• Proficiency in MS Office applications is expected.

Responsibilities

• Maintain a clean and organized reception area.
• Answer and forward calls professionally.
• Greet and assist visitors courteously.
• Manage office supplies and replenishments.
• Support HR projects and internal communications.

Skills

Strong verbal and written communication skills

Excellent interpersonal skills

Highly organized

Ability to prioritize tasks

Basic social media skills

Education

Minimum of secondary education

Tools

MS Office applications

Job description

Overview

We are seeking a professional and well-organized Front Desk Receptionist to be the first point of contact for our organization. This role will combine front desk management with administrative and office coordination duties, ensuring smooth day-to-day operations while maintaining a welcoming and professional environment for visitors and staff. The position also involves supporting internal communications and assisting with HR-related projects.

Key Responsibilities

Reception Management

• Maintain the reception area to a high professional standard, ensuring it is clean, organized, and welcoming.
• Answer, screen, and forward calls/messages promptly and professionally.
• Greet and assist visitors in a courteous and polite manner.
• Manage incoming and outgoing post, courier deliveries, and collections.
• Report any maintenance issues to the appropriate department.
• Coordinate coverage for reception when needed.

Administrative Support

• Monitor and replenish office supplies, including stationery, refreshments, and other essentials.
• Manage and implement the internal event calendar, from small initiatives to larger engagement activities.
• Update office communication boards or digital displays with relevant information.
• Oversee meeting room booking systems and ensure rooms are well-maintained.
• Provide general administrative assistance to various departments as required.

  Internal Communications & HR Support

  • Manage internal HR communications via company channels such as internal messaging platforms or notice boards.
  • Assist with HR projects and ad‑hoc administrative tasks.
  • Support engagement initiatives and internal campaigns.

  Requirements

  Qualifications

  • Minimum of secondary education.

  Experience

  • At least 1 year of experience in a similar front‑desk, administrative, or office coordination role.

  Knowledge

  • Proficiency in MS Office applications.

  Skills

  • Strong verbal and written communication skills.
  • Excellent interpersonal skills with the ability to interact at all organizational levels.
  • Highly organized with strong coordination abilities.
  • Ability to prioritize tasks and manage time effectively.
  • Basic social media and internal communication platform skills.

  Personal Attributes

  • Professional appearance and demeanor.
  • Friendly, approachable, and customer‑service‑oriented.
  • Flexible, proactive, and adaptable in a fast‑paced environment.
  • Collaborative team player with a can‑do attitude.
  • Ability to remain calm and efficient under pressure.