Vendor Registration & Prequalification Specialist (KSA Portals)

Qureos; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading company in vendor registration in Saudi Arabia is seeking a Vendor Registration & Prequalification Specialist. The ideal candidate will have 3-7 years of experience and direct hands-on knowledge of KSA vendor registration portals. Key responsibilities include managing vendor registrations, coordinating with various teams, and ensuring compliance with all necessary documentation. Candidates should have experience with platforms such as Etimad and SAP Ariba, and a strong understanding of the related compliance requirements for tenders and projects.

Qualifications

• 3-7 years of hands-on experience in vendor registration, prequalification, or supplier onboarding.
• Direct experience with at least two vendor portals.
• Strong understanding of qualification documentation and compliance.

Responsibilities

• Manage vendor registration and prequalification on KSA platforms.
• Register and qualify the company with major entities.
• Prepare and maintain all necessary documentation.
• Handle rejections and follow-ups until approval.
• Track renewals across all platforms.
• Act as contact with government entities.

Skills

Attention to detail

Follow-up skills

Document management

Communication skills

Tools

Etimad

SAP Ariba

Oracle Supplier Portal

Baladi

Job description

Location: Saudi Arabia
Experience: 3-7 years

About the Role

We are seeking a Vendor Registration & Prequalification Specialist with proven, hands‑on experience in Saudi Arabia to manage the end-to-end registration and qualification of the company on government, semi‑government, giga‑project, and private sector portals.

Important: This is not a procurement, supply chain, or contracts role. This is a pure execution role focused on ensuring the company is registered, compliant, and eligible for tenders and project invitations.

Key Responsibilities

• Manage vendor registration and prequalification on KSA platforms, including: Etimad, Baladi, Forsa, SAP Ariba, Oracle Supplier Portal, and other relevant portals
• Register and qualify the company with major entities and giga‑projects such as Aramco, NEOM, Red Sea Global, ROSHN, and government authorities
• Prepare, upload, and maintain all legal, financial, technical, and compliance documents
• Handle portal rejections, clarifications, resubmissions, and follow‑ups until approval
• Track renewals of licenses, certificates, and registrations across all platforms
• Coordinate with Finance, HR, Legal, and Operations teams to collect required documentation
• Act as the primary point of contact with government entities and portal administrators
• Ensure vendor eligibility and readiness prior to tender announcements

Mandatory Requirements (Non‑Negotiable)

• 3-7 years of hands‑on experience in vendor registration, prequalification, or supplier onboarding
• Direct experience with Etimad, Baladi, SAP Ariba, or Oracle Supplier Portal (minimum experience on at least two platforms required)
• Experience dealing with government, semi‑government, or giga‑project portals in Saudi Arabia
• Strong understanding of qualification documentation and compliance requirements

Preferred Background

• Construction, engineering, contracting, facility management, trading, or manpower companies
• Prior involvement with government tenders or giga‑projects in Saudi Arabia

Key Skills

• High attention to detail
• Strong follow‑up and coordination skills
• Portal‑based data entry and compliance handling
• Excellent document management and organization
• Clear and professional communication with external entities

Apply only if you have direct, hands‑on experience with KSA vendor registration and prequalification portals.