Senior Medical Secretary (Ref#060)

Adilstone Group; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

A leading organization in the health sector is seeking a Senior Medical Secretary to provide high-level secretarial and administrative support for executives. The role requires excellent communication and organizational skills, experience in office management, and a strong background in administrative tasks. The position comes with relocation assistance and opportunities for professional development.

Qualifications

• 4 years experience with Bachelor's degree, 6 years with Diploma required.
• Strong organizational and communication skills essential.
• Experience in office management and administration necessary.

Responsibilities

• Provide high-level administrative support to the Director.
• Manage schedules, coordinate travel, and handle confidential correspondence.
• Act as a liaison between the Director and stakeholders.

Skills

Organizational

Communication

Time Management

Office Management

Education

Bachelor’s or Diploma in Business Administration

Job description

POSITION OVERVIEW

The Senior Medical Secretary will provide high-level secretarial and administrative support for one or more of the organization’s executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and detailed knowledge of the organization’s operations, procedures, and people.

This Client will sponsor a work visa and offer relocation assistance on a case by case basis.

KEY RESPONSIBILITIES

• Executive Support: Provide high-level administrative support to the Director, including managing schedules, coordinating travel, and handling confidential correspondence and materials.
• Training & Mentorship: Train, coach, and support secretary and administrative staff to ensure consistent performance and development across the organization.
• Project Coordination: Assist with and manage complex, strategic projects involving cross-functional teams; ensure timely communication and progress tracking.
• Communication & Liaison: Act as a liaison between the Director and internal/external stakeholders, including staff, clients, media, and the public. Maintain professional representation of the organization via phone, email, and in-person.
• Information Management: Collect, analyze, and synthesize data and information for reports, presentations, speeches, memos, and other executive-level communications.
• Document & Records Management: Maintain office records, budgets, and documentation with discretion and accuracy. Ensure sensitive and confidential information is securely handled.
• Administrative Tasks: Draft letters and communications, prepare meeting agendas and minutes, screen calls and emails, and respond to inquiries as appropriate.
• Event Planning: Plan and coordinate meetings, events, and other special functions from start to finish, including logistics and communications.
• Translation Services: Provide translation support for executive-level communications, as needed.
• Process Improvement: Guide and support secretarial help desk staff with complex tasks and escalate issues as needed.
• Policy Adherence: Follow all internal policies and procedures and uphold organizational standards of conduct and professionalism.
• Professional Development: Participate in ongoing training, development, and learning opportunities.

IDEAL QUALIFICATIONS

• Education: Bachelor’s or Diploma degree in Business Administration or related field preferred.
• Experience: Four (4) years with Bachelor’s degree and six (6) years with Diploma degree of related experience required.
• Skills:
  • Organizational, Communication, and Time Management
  • Experience in office management and administration