Senior Administrator

Alliance Aviation Arabia; Riyadh; On-site; SAR 200,000 - 300,000; Full time

Job summary

A leading aviation management company is seeking a Senior Administrator based in Riyadh. This pivotal role involves setting up office operations, managing HR, Payroll, and Government Relations functions, and providing administrative support. The ideal candidate will have over 4 years in senior administration, strong organizational skills, and be bilingual in Arabic and English. The role is contract-based, full-time, and requires autonomy and problem-solving abilities to thrive in a dynamic aviation environment.

Qualifications

• Saudi national as per role eligibility.
• Available to start in January 2026.
• Position is best suited for individual currently living in Riyadh.
• Full Driving Licence is essential.

Responsibilities

• Set up office operations and manage administrative duties.
• Coordinate hangar facility setup in AlUla with the Station Manager.
• Handle HR, Payroll & Government Relations functions.
• Assist with visa processing and client engagements.
• Maintain records and coordinate with internal/external partners.

Skills

Organizational skills

Communication skills

Interpersonal skills

Multitasking skills

Problem-solving initiative

Fluency in Arabic

Proficiency in English

Education

4+ years in senior administration

Experience in Office Management/HR/Payroll/Government Relations

Tools

Microsoft Office Suite

Job description

Alliance Aviation Arabia is seeking a highly organized, experienced and motivated Senior Administrator to join our new team in KSA. This position will be based in Riyadh. This key role requires a proactive and dynamic self-starter who can take ownership of setting up office operations from the ground up, and handle all day-to-day administrative, office management, HR, Payroll & government relations functions in a dynamic General Aviation (GA) environment.

• Coordinate together with Station Manager (AlUla based) to complete the setup of the hangar facility in AlUla, including sourcing and coordination of suppliers, utilities, furnishings, stationery and IT infrastructure.
• Handle the leasing or purchasing of company vehicles.
• Provide full administrative support to Management and other personnel as required.
• Be the primary point of contact for HR, Payroll & Government Relations functions for the Company in KSA, working closely with the Company’s HR Executive who will oversee such matters.
• Assist with visa processing, liaising with officials as and when required, attending onsite meetings on behalf of the company as and when required.
• Handle the day-to-day administrative duties supporting flight operations and ground handling.
• Maintain accurate records and ensure smooth coordination with internal teams and external partners.
• Demonstrate excellent administration and coordination skills. The role will involve coordinating with the high-end hotels and incorporating the local touristic areas and places of interest, coordinating VIP cars on arrival, making restaurant reservations in the old town of AlUla for visiting clients, hot-air balloon trips and private visits of certain sites.
• Ensure compliance with company standards and local regulations.
• Handle confidential information with discretion and professionalism.
• Represent Alliance Aviation Arabia across the Kingdom with professionalism and pride.

Skills

• Saudi national (as per role eligibility)
• Available to start in January 2026
• Position is best suited for individual currently living in Riyadh. Travel may be occasionally required to the Company’s hangar facility based in AlUla
• Full time (40-hour week) office based
• Will join under a single status contract
• Proven experience (4+ years) in senior administration, preferably with Office Management/HR/Payroll/Government Relations background
General Aviation is an advantage, but not mandatory
• Demonstrated ability to work independently with minimal supervision and take initiative to solve problems.
• Excellent organizational, communication, interpersonal and multitasking skills.
• Strong professional presentation.
• Strong proficiency in Microsoft Office Suite.
• Bi-lingual essential - fluent in Arabic and proficient in English (spoken and written)
• Full Driving Licence is essential

Ideal Candidate

This position is ideal for someone who thrives on autonomy, enjoys creating structure from scratch, building processes from the ground up, takes pride in delivering a premium administration experience and can manage diverse tasks in a rapidly evolving environment. A true self starter with a “can-do” attitude, attention to detail, and a strong sense of ownership will excel here. The successful candidate must be confident working on own initiative from the onset.