Purchasing Specialist , Cables | alfanar Electric

Alfanar; Riyadh; On-site; SAR 50,000 - 70,000; Full time

Job summary

A leading procurement firm located in Riyadh, Saudi Arabia is seeking a Purchasing Coordinator to manage purchase orders and supplier communication. This role involves ensuring compliance with internal policies and optimizing costs through effective supplier negotiations. Ideal candidates should have a Bachelor's degree and 2 to 4 years of experience in purchasing or procurement, along with strong analytical and communication skills. The company offers a collaborative work environment and competitive compensation.

Qualifications

• 2 to 4 years of experience in purchasing or procurement.
• Proven ability to manage multiple purchase orders efficiently.
• Experience in supplier coordination and cost optimization.

Responsibilities

• Prepare and issue purchase orders based on approved requisitions.
• Communicate with suppliers to clarify details and obtain quotations.
• Track and monitor delivery statuses to ensure timely arrival.

Skills

Communication skills

Negotiation skills

Analytical skills

Education

Bachelor Degree in Business Administration or relevant field

Tools

Purchasing Applications and Tools

Job description

Job Purpose

This position exists to performing purchase orders, status report and coordination activities efficiently, in timely manner and quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.

Key Accountability Areas

Purchase Order Processing

• Prepare and issue purchase orders based on approved requisitions.
• Verify order details, including pricing, delivery terms, and specifications.
• Follow up with suppliers to confirm order acceptance and delivery schedules.

Supplier Coordination

• Communicate with suppliers to obtain quotations and clarify technical or commercial details.
• Assist in sourcing alternative suppliers to meet quality, cost, and delivery requirements.
• Maintain supplier contact details and update vendor information in the system.

Material Delivery Follow-Up

• Track and monitor the status of deliveries to ensure timely arrival.
• Coordinate with logistics and warehouse teams for receipt and inspection of goods.
• Address and resolve basic delivery discrepancies in coordination with suppliers.

Documentation and Compliance

• Ensure that purchasing activities comply with internal policies and external regulations.
• Maintain complete and accurate procurement records for auditing and reference purposes.
• Support the preparation of periodic purchasing reports.

Cost and Quality Support

• Assist in identifying cost-saving opportunities through supplier negotiations or process improvements.
• Support supplier evaluation activities by providing relevant performance data.

Role Accountability

HR Proficiency

• Ability to obtain updated soft and technical skills related to the job
• To have a vision and a plan for the career path and how to achieve it.

Delivery

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving

• Solve any related problems arise and elevate any complex operational issues.

Quality

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Bachelor Degree in Business Administration or Any relevant field

Work Experience

2 to 4 Years

Technical / Functional Competencies

• Cost Benefit Analysis
• Cost Reduction Analysis
• Group Purchasing
• Purchasing Agreements
• Purchasing Applications and Tools
• Purchasing Benchmarking
• Purchasing Planning
• Purchasing Procedures
• Purchasing Reporting
• Purchasing Supply Chain Management
• Work And Purchase Orders