Project Office Administrator

Populous; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading global design firm in Riyadh is seeking a Project Office Administrator to provide administrative support to the project team. This role involves creating presentations, compiling project status reports, and maintaining project records. Ideal candidates will have several years of experience in administrative roles within construction or similar industries, along with knowledge of office IT setup. Join a passionate team committed to innovative design and enjoy hybrid working benefits, gym discounts, and creative social events.

Benefits

Hybrid working

Gym membership discounts

Attend events at Populous-designed venues

Regular social and knowledge-sharing events

Qualifications

• Several years of experience in project office or administrative roles within construction or similar industries.
• Basic knowledge of document control is an advantage.
• Experience in office IT setup and administration.

Responsibilities

• Provide administrative support to Company Representative and project team.
• Prepare technical and management presentations.
• Support in compiling project status reports.
• Maintain organized project records and filing systems.
• Coordinate day-to-day project office activities.
• Coordinate travel and hotel booking.
• Create service entry sheets or equivalent billing document.
• Submit invoices through client financial portals.
• Follow up on approval and payment cycle.

Skills

Administrative procedures knowledge

Office IT equipment setup

Document control basics

Job description

We design the places where people love to be together — and we can’t do it without you.

Populous is all about people — it’s in our name. Attracting and retaining talented people who are passionate about their work is what makes us thrive.

As a global firm, we have established roots in cities across the world, uncovering the very best local talent. The diversity of our team is our greatest strength and one of the most powerful sources of our creativity.

We believe in supporting each other, coming together as a team to make sure everyone is fulfilled professionally, creatively, and personally.

Why Work With Us

Culture

Populous is built around the core values of integrity, entrepreneurial creativity, excellence and enjoyment. There are many milestones and celebrations along the way — yours and ours — and we share in these special moments together.

We also reach beyond our offices to help make our local communities stronger, from engaging with university students and taking part in urban clean‑up projects, to partnering with sports charities and promoting sustainable design.

Understanding people is what Populous is all about — and that begins with the people in our team. That’s why we have designed a comprehensive benefits program to support your employee experience at Populous and your life outside of work, including flexible work environments.

From CrossFit in London, to the Noosa Triathlon in Australia to mental health check‑ins in the Americas, we have all kinds of initiatives to help you keep mind and body in top condition.

Diversity, Equity, Inclusion + Belonging

With more than 1,600 colleagues in 33 offices spanning four continents, we value the incredible range of talents, beliefs, experiences and perspectives of every person that makes up our team. You bring your authentic self and we’ll set the stage for you to succeed.

Professional Development

Populous is a team of people that are emotionally connected to their work. We wouldn’t have it any other way. From mentor programs and cross‑disciplinary design charrettes to global conferences, you will have a wealth of opportunities to innovate and learn, shaping your career to meet your personal goals.

Our commitment to innovative design has earned us the top spot in architecture on Fast Company's list of the world's 50 most innovative companies.

"We are a team of fans, dreamers, thinkers and doers. We come together to amplify the magic of fandom and break barriers for the future of sports and entertainment."

What happens when you provoke designers to bring to life a digital footprint?

Tapping the Power of a Global Knowledge Network

For more than 40 years Populous has had a singular focus – to draw people together around the things that they love, to be the leading design firm that specialises in places, spaces and events where people gather. Our success is defined by designing projects that are seen as the benchmark. We are committed to future innovation, anticipating and shaping the future of our industries.

Our team is made up of highly talented people with a range of skills, all integral to successfully bringing to life the places and experiences we design. As our company has grown, our expertise has expanded to encompass a wide variety of disciplines – including architecture, audiovisual consultancy, brand activation, design & build, events, food & beverage strategy, interior design, landscape architecture, urban design and wayfinding.

As we continue to bring to life award-winning venues and experiences our EMEA Practice is looking for a Project Office Administrator based in our Riyadh studio.

About the Role

The Project Office Administrator will provide administrative support to the Company Rep and assist with the preparation of technical and management presentations. The candidate will assist in the compilation of various project status reports. They will create and maintain a filing record system to keep material and procedures up to date and inform Company Representatives as appropriate. We are seeking someone with either, knowledge of administrative procedures and guidelines, or with experience and knowledge in office IT equipment setup, installation and administration.

Key responsibilities include:

• Administrative support to Company Representative and project team
• Preparation of technical and management presentations
• Support in compiling project status reports
• Maintain organized project records and filing systems
• Coordinate day‑to‑day project office activities
• Coordinate travel and hotel booking
• Create services entry sheets or equivalent billing document
• Submit invoices through client financial portals or ERP system
• Follow up on approval and payment cycle
• Perform related duties as required

Key requirements include:

• Several years’ experience in project office or administrative roles within construction or similar industries
• Knowledge of administrative procedures
• Basic knowledge of document control is an advantage (not mandatory)
• OR experience in office IT setup and administration

Why Join the Team?

• Work alongside passionate, creative individuals who lead their industry, transform ideas into reality and celebrate the beauty of human connection
• Enjoy various benefits, such as hybrid working and gym membership discounts
• Enjoy the opportunity to attend events at Populous-designed venues
• Connect and learn at regular social and knowledge sharing events including an annual conference and a weekend abroad Christmas party

How to Apply

Populous is an equal opportunity employer. If you’re ready to utilise your skills to support our growing practice, click “Apply” to begin the application process. In your application, please include your CV and a one‑page letter of motivation (cover letter), salary expectations, and availability.