Office assistant

Work corp; Medina; On-site; SAR 56,000 - 84,000; Part time

Benefits offered by this job

Competitive salary

Accommodation provided if necessary

Opportunities for growth

Job summary

A growing organization in Medina is seeking an Office Assistant to provide administrative support and ensure smooth operations. Responsibilities include greeting visitors, managing calls and mail, scheduling appointments, and assisting with bookkeeping. Candidates must be fluent in English, organized, and have experience in similar roles. Part-time options with accommodation are available. Competitive salary and benefits offered.

Qualifications

• Proven experience as an office assistant or in a similar role.
• Fluency in English is required; knowledge of other languages is a plus.
• Strong communication skills, both written and verbal.
• Excellent organization and prioritization abilities.
• Able to handle confidential information with discretion.

Responsibilities

• Greet and assist visitors to the office.
• Answer and direct phone calls professionally.
• Manage incoming and outgoing mail.
• Schedule appointments and maintain team calendars.
• Arrange travel and coordinate business logistics.

Skills

Proven experience as an office assistant or in a similar role

Fluency in English

Strong communication skills

Excellent organizational skills

Proficient in Microsoft Office

Discretion with confidential info

Teamwork

Tools

MS Office (Word/Excel/PowerPoint/Outlook)

Job description

Overview

Office Assistant vacancy in Medina, Saudi Arabia. Job Title: Office Assistant - English Speaking (Indian). As an Office Assistant, you will provide administrative support to the team in the Medina office and help ensure smooth day-to-day operations.

Responsibilities

• Greet and assist visitors to the office, ensuring they feel welcome and comfortable
• Answer and direct phone calls in a professional manner
• Manage incoming and outgoing mail, including sorting, distributing, and organizing documents
• Schedule appointments and maintain calendars for team members
• Assist with travel arrangements and coordinate logistics for business trips
• Maintain office supplies inventory by checking stock levels and ordering new supplies as needed
• Keep track of expenses and prepare reports for reimbursement
• Perform basic bookkeeping tasks, such as recording expenses and managing petty cash
• Organize, file, scan, and make copies of documents as needed
• Assist with planning company events or meetings as needed

Requirements

• Proven experience as an office assistant or in a similar role
• Fluency in English is required; knowledge of other languages is a plus
• Strong communication skills, both written and verbal
• Excellent organizational skills with the ability to prioritize tasks effectively
• Proficient in Microsoft Office programs such as Word, Excel, PowerPoint, and Outlook
• Ability to work independently with minimal supervision and also as part of a team
• Attention to detail and accuracy
• Ability to handle confidential information with discretion
• Flexibility to take on additional responsibilities when needed

This position is open to all genders but preference will be given to Indian candidates who are fluent in English. Part-time options are available with accommodation provided if necessary.

If you are a motivated individual with excellent communication skills who enjoys working in a fast-paced environment, we encourage you to apply for this opportunity. Join our dynamic team in Medina and be a part of our growing organization. We offer a competitive salary and benefits packages, as well as opportunities for growth and development within the company.

Please note that only shortlisted candidates will be contacted for an interview. Thank you for your interest in this position.