Fleet Management Supervisor

International Water Distribution Co. (Tawzea); Jeddah; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading utilities company in Jeddah is seeking a Fleet Operations Manager to oversee daily fleet operations, ensuring the safe and cost-effective use of vehicles. Responsibilities include coordinating fleet activities, maintaining vehicles, monitoring performance, and ensuring compliance with safety standards. The ideal candidate has a relevant bachelor's degree and over 7 years of experience in fleet operations, with strong leadership and analytical skills. Knowledge of fleet management software is a plus.

Qualifications

• 7+ years of experience in fleet operations or transportation management.
• Experience in the utilities or industrial sector preferred.
• Knowledge of maintenance planning and safety/compliance training.

Responsibilities

• Supervise daily fleet activities, vehicle allocation, and dispatching.
• Ensure company vehicles are maintained and compliant with standards.
• Monitor vehicle performance and optimize operating costs.
• Handle accidents, claims, and inspections.

Skills

Strong leadership and supervisory skills

Time management

Analytical skills

Excellent communication

Vendor management

Analytical and reporting skills

Familiarity with local traffic regulations

Proficiency in Odoo fleet management software

Education

Bachelor’s degree in Logistics, Business Administration, Supply Chain Management, Mechanical/Automotive Engineering

Tools

Fleet management systems

GPS tracking

Job description

Job Purpose

Responsible for overseeing daily fleet operations to ensure the safe, efficient, and cost-effective utilization of company vehicles and equipment. Ensures compliance with company policies, maintenance standards, and regulatory requirements while supporting operational needs.

Key Responsibilities

• Supervise and coordinate daily fleet activities, including vehicle allocation, dispatching, and routing.
• Ensure all company vehicles are properly maintained, serviced, and compliant with safety and regulatory standards.
• Overseeing rental agreements and invoices.
• Monitor vehicle performance, fuel consumption, and operating costs to optimize efficiency.
• Maintain accurate fleet records (registration, insurance, inspections, maintenance logs).
• Manage fleet breakdowns, repairs, and coordinate with workshops and service providers.
• Implement and monitor preventive maintenance schedules.
• Track drivers’ performance, driving behavior, and adherence to safety policies.
• Conduct regular inspections to ensure cleanliness and operational readiness of vehicles.
• Handle accidents and incident reporting, including insurance claims and follow-up.
• Support procurement of vehicles, spare parts, and fleet equipment as needed.
• Develop and improve fleet operational procedures to enhance productivity and reduce cost.
• Prepare reports on fleet performance, maintenance activities, and asset utilization.
• Ensure compliance with HSE policies and promote safety culture within the fleet team.
• Lead, coach, and train fleet drivers and staff.

Qualifications & Experience

• Bachelor’s degree in Logistics, Business Administration, Supply Chain Management, Mechanical/Automotive Engineering, or related field.
• 7+ years of experience in fleet operations or transportation management.
• Experience in utilities or industrial sector preferred.
• Knowledge of fleet management systems, GPS tracking, and maintenance planning.
• Fleet Management Professional (CFM).
• Logistics certifications (e.g., APICS, CILT).
• Safety/Compliance training (e.g., IOSH/NEBOSH..etc).

Skills & Competencies

• Strong leadership and supervisory skills.
• Time management and ability to handle multiple tasks.
• Analytical skills with focus on cost control and efficiency.
• Excellent communication and teamwork abilities.
• Vendor management (leasing companies, workshops, spare parts suppliers).
• Analytical and reporting skills (fuel consumption, downtime, utilization KPIs).
• Familiarity with local traffic regulations and safety standards.
• Proficiency in Odoo fleet management software.