Executive Secretary & Strategic Projects Liaison

ELECTRON SAUDI SERVICES LTD; Saudi Arabia; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading Saudi Arabian service company seeks an experienced Executive Secretary to act as a liaison between management and various departments. The role involves managing schedules, coordinating meetings, and handling confidential information with discretion. The ideal candidate must have proven experience in administrative roles, proficiency in Microsoft Office Suite, and strong organizational and communication skills. This position emphasizes maintaining workflow and contributing to the overall success of projects.

Qualifications

• Proven experience as an executive secretary or in other administrative roles.
• Ability to maintain confidentiality and handle sensitive information with integrity.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

Responsibilities

• Manage and maintain the executive's calendar, scheduling appointments and meetings while prioritizing urgent requests.
• Prepare and organize documents, reports, and presentations for meetings and executive reviews.
• Act as the first point of contact for internal and external stakeholders, ensuring a professional and courteous communication.
• Coordinate travel arrangements, including itineraries, accommodations, and transportation for the executive team.
• Assist in the preparation of budgets and financial reports by collecting and analyzing relevant data.
• Handle confidential information with the utmost discretion and professionalism.
• Support the executive team in project management tasks, including tracking project timelines and deliverables.
• Facilitate communication between departments to ensure alignment and collaboration on key initiatives.
• Organize and maintain filing systems for both electronic and hard copy documents to ensure easy access and retrieval.
• Participate in special projects and initiatives as assigned by the executive management team.

Job description

A leading Saudi Arabian service company seeks an experienced Executive Secretary to act as a liaison between management and various departments. The role involves managing schedules, coordinating meetings, and handling confidential information with discretion. The ideal candidate must have proven experience in administrative roles, proficiency in Microsoft Office Suite, and strong organizational and communication skills. This position emphasizes maintaining workflow and contributing to the overall success of projects.