Executive Assistant

RAFFLES; Saudi Arabia; On-site; SAR 50,000 - 80,000; Full time

Job summary

RAFFLES is seeking a highly organized Executive Assistant to support the executive team in Saudi Arabia. This role involves managing detailed administrative tasks, coordinating high-profile engagements, and ensuring the smooth operation of executive functions. The ideal candidate should have a strong background in luxury hospitality, exceptional communication skills, and the ability to manage various responsibilities with professionalism.

Qualifications

• Minimum 3 years supporting C-level executives in luxury hospitality.
• Proven experience in hotel pre-opening projects highly preferred.
• Familiarity with project management tools a plus.

Responsibilities

• Provide comprehensive administrative support to the General Manager.
• Coordinate complex international travel and logistics.
• Prepare high-level presentations and internal communications.

Skills

Communication

Organization

Attention to Detail

Multitasking

Interpersonal Skills

Education

Bachelor's degree in Business Administration

Degree in Hospitality

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and reliable Executive Assistant to provide comprehensive administrative and organizational support to our executive team. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple responsibilities with professionalism and discretion.

Responsibilities

Provide comprehensive administrative support to the General Manager and Executive Office.

Coordinate complex international travel, meetings, agendas, and guest arrangements with meticulous attention to detail.

Serve as the primary liaison with internal departments, ownership, and external stakeholders in a highly polished and professional manner.

Assist in driving pre-opening readiness, including documentation, timeline management, supplier follow-up, and logistics coordination.

Support key project rollouts related to brand compliance, service culture implementation, and operational readiness.

Track action items, maintain critical path reports, and follow up with responsible parties to ensure deadlines are met.

Organize high-profile visits, inspections, and VIP guest engagements.

Maintain the confidentiality of sensitive business information and uphold luxury hospitality standards in all communications.

Prepare high-level presentations, internal communications, and reports in line with brand tone and executive expectations.

Manage contracts, supplier communication, and vendor relationships relevant to Executive Office projects.

Qualifications

Bachelor s degree in Business Administration, Hospitality, or related field.

Minimum 3 years of experience supporting C-level executives in luxury hospitality or high-end corporate environments.

Proven experience in hotel pre-opening projects is highly preferred.

Assist in tracking key pre-opening deliverables across departments (e.g., OS&E, recruitment, brand standards).

Coordinate with stakeholders to meet project milestones and maintain critical path timelines.

Excellent command of Microsoft Office Suite; familiarity with project management tools is a plus.

Strong interpersonal and communication skills with a refined sense of service, etiquette, and discretion.

Ability to multitask, prioritize, and remain composed under pressure in a remote or resort-based setting.

Company Industry

• Hotels
• Hospitality

Department / Functional Area

• Secretary
• Front Office
• Personal Assistant (PA)

Keywords

• Executive Assistant

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