Assistant to the CEO

Swiss Hospitality Company; Riyad Al Khabra; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading hospitality provider in Riyadh is seeking an Assistant to the CEO to provide high-level administrative support and enhance operational efficiency. The ideal candidate will manage the CEO's schedule, coordinate communications, and leverage AI tools for productivity. Candidates must have at least 3 years of experience in executive support and be fluent in both English and Arabic. This role requires exceptional organizational skills and a proactive mindset, with a capacity to work flexible hours as needed.

Qualifications

• Minimum 3 years of experience supporting senior executives.
• Strong ability to capture and follow up on tasks.
• Maintains discretion, professionalism, and confidentiality at all times.

Responsibilities

• Manage the CEO’s schedule, including meetings and travel arrangements.
• Track all requests made by the CEO to internal and external parties.
• Act as the primary point of coordination for communications on behalf of the CEO.

Skills

Fluent in English and Arabic

Exceptional organizational skills

Proactive problem-solving

Proficient in AI tools

Education

Bachelor's degree (preferred)

Tools

ChatGPT

Job description

The Assistant to CEO will provide high-level administrative and operational support to the CEO and Executive Office team. This role requires exceptional organizational skills, the ability to work in a fast-paced environment, and a proactive approach to anticipating needs and ensuring smooth execution of all CEO-related tasks. The ideal candidate is highly detail-oriented, quick, and capable of managing multiple priorities while maintaining the highest standards of professionalism and confidentiality.

Key Responsibilities

• Manage the CEO’s schedule, including meetings, invitations, and travel arrangements.
• Track all requests made by the CEO to internal and external parties, ensuring timely follow-up and completion.
• Proactively remind and follow up with the CEO on pending items requiring his input or action.
• Act as the primary point of coordination for internal and external communications on behalf of the CEO.
• Prepare meeting materials, briefs, and follow-up documentation.
• Maintain well-organized records and ensure all relevant information is readily accessible.
• Identify opportunities to improve workflow, efficiency, and time management for the CEO.
• Leverage AI tools (especially ChatGPT) to increase productivity, streamline tasks, and support decision-making.
• Coordinate with other departments to ensure seamless communication and task execution.
• Occasionally work outside standard office hours, including weekends or evenings, as required.

Requirements

• Based in Riyadh, Saudi Arabia.
• Fluent in English and Arabic (spoken and written).
• Minimum 3 years of experience supporting senior executives.
• Exceptional memory and organizational skills; strong ability to capture and follow up on tasks.
• Highly proactive, anticipates needs and initiates action without direction.
• Proficient in AI tools such as ChatGPT and other productivity technologies.
• Comfortable working flexible hours, including evenings or weekends when required.
• Maintains discretion, professionalism, and confidentiality at all times.
• Bachelor's degree preferred; strong communication and writing skills.