Assistant Office Manager

ALAM Construction Company; Jeddah; On-site; SAR 120,000 - 150,000; Full time

Job summary

A growing construction firm in Saudi Arabia is seeking an Executive Assistant / Office Manager to support the CEO. The role involves managing the CEO's calendar, overseeing office operations, and contributing to business analysis and development. Ideal candidates will have 3-5 years of experience, strong analytical skills, and proficiency in Arabic and English, along with MS Office and social media management abilities.

Qualifications

• 3-5 years’ experience as an Executive Assistant, Office Manager, or Business Support role in construction/engineering preferred.
• Experience with social media platforms and basic content creation.
• High proficiency in MS Office and cloud collaboration tools.

Responsibilities

• Manage CEO’s calendar, meetings, travel, and correspondence.
• Prepare reports, presentations, and meeting minutes for management and clients.
• Coordinate between departments and ensure smooth office operations.
• Support in business analysis: data collection, project performance tracking, KPI reporting.
• Assist CEO in strategic planning: research, benchmarking, drafting strategic documents.
• Contribute to business development: support in client proposals, tender documents, and market research.
• Manage social media marketing: Manage and monitor content engagement.

Skills

Organizational skills

Proactivity

Analytical skills

Communication skills (Arabic & English)

Social media management

Education

Bachelor’s degree in Business Administration, Management, Marketing, or related field

Tools

MS Office

Excel

PowerPoint

Dropbox

Monday.com

Google Workspace

Job description

Job Title: Executive Assistant / Office Manager to CEO

Summary

We are seeking a highly organized and proactive Executive Assistant / Office Manager to directly support the CEO of a fast-growing construction company. In addition to managing daily executive and office operations, the role will contribute to business analysis, strategic planning, business development, and social media marketing, making it a key driver of the company’s growth.

Key Responsibilities

• Manage CEO’s calendar, meetings, travel, and correspondence.
• Prepare reports, presentations, and meeting minutes for management and clients.
• Coordinate between departments and ensure smooth office operations.
• Support in business analysis: data collection, project performance tracking, KPI reporting.
• Assist CEO in strategic planning: research, benchmarking, drafting strategic documents.
• Contribute to business development: support in client proposals, tender documents, and market research.
• Manage social media marketing: Manage and monitor content engagement, and support company branding initiatives.
• Handle confidential information and financial administration (petty cash, invoices, expense tracking).

Qualifications

• Bachelor’s degree in Business Administration, Management, Marketing, or related field.
• 3–5 years’ experience as an Executive Assistant, Office Manager, or Business Support role (construction/engineering preferred).
• Strong analytical skills; proficiency in Excel, PowerPoint, and reporting tools.
• Experience with social media platforms and basic content creation.
• Excellent communication skills in Arabic & English.
• High proficiency in MS Office and cloud collaboration tools (Dropbox, Monday.com, Google Workspace).

Key Attributes

• Strong organizational and multitasking ability.
• Proactive and resourceful, able to anticipate CEO’s needs.
• Creative mindset with eye for branding and digital presence.
• Professional and reliable.
• Comfortable interacting with clients and partners.