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Job summary
A growing trading and OEM business is seeking to hire an Operations Coordinator in Subang Jaya, Malaysia. The successful candidate will prepare Purchase Orders, manage import coordination, and support finance documentation. Ideal applicants should have 2-3 years in operations, proficiency in Microsoft Excel and SQL Accounting, and a keen attention to detail. Fluency in English is required, with Mandarin being a bonus. Join a vibrant team dedicated to customer support and internal coordination.
Qualifications
- Minimum 2–3 years experience in operations, logistics admin, or purchasing coordination.
- Proficient in Microsoft Excel and SQL Accounting.
- Good attention to detail and follow-through.
- Comfortable in a fast-paced, multi-role environment.
Responsibilities
- Prepare Purchase Orders (PO) and coordinate with suppliers.
- Handle import coordination including shipment tracking and customs documentation.
- Support finance team with GRN documentation and invoice matching.
- Maintain office administrative records and general upkeep.
- Assist in preparing supporting documents like product spec sheets.
- Coordinate sample receipt, delivery, and record keeping.
- Work with logistics providers for timely deliveries.
Skills
Prepare Purchase Orders (PO) and coordinate with suppliers on confirmation
Handle import coordination including shipment tracking, customs documentation, and 3PL liaison
Support finance team with GRN documentation and invoice matching
Maintain office administrative records, filing, and general upkeep
Assist in preparing supporting documents such as product spec sheets and quotations
Coordinate sample receipt, delivery, and record keeping
Work with logistics providers to ensure timely and accurate deliveries
Minimum 2–3 years experience in operations, logistics admin, or purchasing coordination
Proficient in Microsoft Excel, SQL Accounting and document filing systems
Good attention to detail and follow-through
Comfortable working in a fast-paced, multi-role SME environment
Fluency in English; Mandarin is an added advantage (due to supplier communication)
We are a growing trading and OEM business specializing in outdoor lighting and key electrical components. Our clients include manufacturers, contractors, and project developers across Malaysia and Singapore. We are expanding our team to strengthen internal coordination and customer support.
We look forward to positive individuals to join & grow with us.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.