Operation Admin Executive

Hans Enterprise; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A growing trading and OEM business is seeking to hire an Operations Coordinator in Subang Jaya, Malaysia. The successful candidate will prepare Purchase Orders, manage import coordination, and support finance documentation. Ideal applicants should have 2-3 years in operations, proficiency in Microsoft Excel and SQL Accounting, and a keen attention to detail. Fluency in English is required, with Mandarin being a bonus. Join a vibrant team dedicated to customer support and internal coordination.

Qualifications

• Minimum 2–3 years experience in operations, logistics admin, or purchasing coordination.
• Proficient in Microsoft Excel and SQL Accounting.
• Good attention to detail and follow-through.
• Comfortable in a fast-paced, multi-role environment.

Responsibilities

• Prepare Purchase Orders (PO) and coordinate with suppliers.
• Handle import coordination including shipment tracking and customs documentation.
• Support finance team with GRN documentation and invoice matching.
• Maintain office administrative records and general upkeep.
• Assist in preparing supporting documents like product spec sheets.
• Coordinate sample receipt, delivery, and record keeping.
• Work with logistics providers for timely deliveries.

Skills

Operations coordination

Logistics administration

Purchasing coordination

Microsoft Excel

SQL Accounting

Attention to detail

English fluency

Mandarin (advantage)

Job description

Responsibilities

Prepare Purchase Orders (PO) and coordinate with suppliers on confirmation

Handle import coordination including shipment tracking, customs documentation, and 3PL liaison

Support finance team with GRN documentation and invoice matching

Maintain office administrative records, filing, and general upkeep

Assist in preparing supporting documents such as product spec sheets and quotations

Coordinate sample receipt, delivery, and record keeping

Work with logistics providers to ensure timely and accurate deliveries

What we're looking for

Minimum 2–3 years experience in operations, logistics admin, or purchasing coordination

Proficient in Microsoft Excel, SQL Accounting and document filing systems

Good attention to detail and follow-through

Comfortable working in a fast-paced, multi-role SME environment

Fluency in English; Mandarin is an added advantage (due to supplier communication)

About us

We are a growing trading and OEM business specializing in outdoor lighting and key electrical components. Our clients include manufacturers, contractors, and project developers across Malaysia and Singapore. We are expanding our team to strengthen internal coordination and customer support.

We look forward to positive individuals to join & grow with us.