Travel, Entertainment, and Credit Card Administrator

Epiroc; Ciudad de México; Presencial; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A multinational equipment company in Mexico City is seeking a Travel, Entertainment, and Credit Card Administrator responsible for managing corporate travel and expense systems. The ideal candidate holds a Bachelor's degree and has over 2 years of relevant experience, preferably in Navan system administration. This role offers opportunities for professional growth in a collaborative environment focused on innovation and efficiency.

Servicios

Professional development opportunities

Supportive work environment

Diverse team and culture

Formación

• 2+ years of experience in travel and expense systems or finance roles.
• Experience working with cross-functional teams and vendors.
• Project management experience in system implementation.

Responsabilidades

• Administer the Navan travel and expense management system.
• Ensure compliance with corporate travel policies.
• Generate reports on travel and expense data.

Conocimientos

Strong understanding of corporate travel policies

Proficiency in Microsoft Excel

Experience with accounting software

Navan system administration

Data analysis and reporting

Educación

Bachelor's degree in Business Administration

Herramientas

Navan

Infor M3

Concur

Descripción del empleo

Overview

About Epiroc:

Epiroc is a multinational company with a presence in 150 countries; which with innovative technology, develops and provides safe and state-of-the-art equipment, such as drilling machinery and construction tools for use in surface and underground mining.

It also offers world-class after-sales services and solutions for automation, digitalization and electrification.

Life at Epiroc

By joining our team, you will be part of a group of knowledgeable and helpful colleagues who live by our core values: collaboration, commitment and innovation.

The work environment in the mining and construction industries presents unique and interesting challenges that you will not find in other industries.

Our culture is characterized by care for work-life balance, professional development, global professional opportunities and an epic benefits package.

Mission

The Travel, Entertainment, and Credit Card Administrator is responsible for managing the organization's corporate travel, expenses, and credit card programs. This includes administering the Navan travel management system, overseeing corporate credit card issuance and usage, ensuring compliance with company policies, and providing support to employees.

Responsibilities

• Administer and maintain the Navan travel and expense management system.
• Configure system settings, workflows, and user roles to align with company policies.
• Provide training and support to employees on using the Navan platform and proper credit card usage.
• Monitor system performance and troubleshoot issues in collaboration with IT and Navan support.
• Ensure compliance with corporate travel, entertainment, and credit card policies.
• Generate and analyze reports on travel, expense, and credit card data to identify trends and opportunities for cost savings.
• Coordinate with finance, HR, and procurement teams to ensure accurate data integration and reporting.
• Manage user access, onboarding, and offboarding within the Navan system.
• Stay updated on new features and updates from Navan and implement them as appropriate.
• Support audits and provide documentation related to travel, expense, and credit card activities.
• Administer the company's corporate credit card program, including issuing new cards, setting limits, and deactivating cards as needed.
• Monitor credit card usage to ensure compliance with company policies and procedures.
• Reconcile credit card transactions and ensure timely submission of receipts and expense reports.
• Serve as the primary point of contact for cardholders regarding card usage, disputes, and policy questions.
• Work with the finance team to ensure accurate coding and posting of credit card transactions.
• Generate and distribute monthly credit card statements and reports.
• Assist in the development and enforcement of credit card policies and procedures.
• Identify and investigate any unusual or unauthorized transactions.
• Collaborate with vendors and the credit card provider to resolve issues and optimize the program.

Requirements

Formal Education Requirement:

• Bachelor's degree in Business Administration, Finance, Information Systems, or related field.

Minimum Years of Experience Necessary:

• 2+ years of experience administering travel and expense systems, preferably Navan, or in accounting, finance, or administrative roles.

• Knowledge: Strong understanding of corporate travel, entertainment, and credit card policies and procedures.
• Proficiency in Microsoft Excel and experience with data analysis and reporting.
• Experience with accounting software (e.g., Infor M3, Concur).
• Experience working with cross-functional teams and external vendors.
• Experience with Navan system administration and configuration.
• Familiarity with expense management integrations (e.g., ERP, HRIS, TMC).
• Knowledge of compliance and audit requirements related to T&E and credit card programs.
• Project management experience in system implementation or upgrades.
• Experience with expense management systems (e.g., Concur).
• Familiarity with internal controls and audit processes.
• Knowledge of corporate credit card best practices and compliance standards.

Why Join Us?

Become part of a team that values innovation, quality, and a proactive approach to challenges. We offer a platform for professional growth in a supportive and dynamic environment, where your contribution will not only be valued but also pivotal to our continued success.

It all starts with people. The world needs metals and minerals for the energy transition and our cities and infrastructure must be developed to serve a growing population. To succeed, we need to speed up the shift towards more sustainable mining and construction industries. We at Epiroc accelerate this transformation, together with customers and business partners in more than 150 countries, by developing and providing innovative and safe equipment, digital solutions, and aftermarket support.

All new thinkers are welcome. We are looking for those who want to develop, grow, and dare to think new. In Epiroc we attract, develop, and retain diverse talent valuing authenticity and unique perspectives, driving our spirit of innovation. We foster an inclusive culture where diversity isn\'t just a goal but a part of our values and way of working. This is how we do business for a sustainable future. Learn more at www.epiroc.com