Executive Assistant to Chief Executive Officer

Remote Hero; México; A distancia; MXN 1,000,000 - 1,500,000; Jornada completa

Descripción de la vacante

A skincare company in Mexico seeks a dynamic Executive Assistant & Marketing Project Manager to support its founder. This multifaceted role involves managing schedules, overseeing marketing projects, and providing creative support. Ideal candidates exhibit organizational prowess, graphic design skills, and fluency in English. Opportunity to grow in a fast-paced environment with a focus on scaling operations.

Formación

• Proven experience as an Executive Assistant, Project Manager, or Marketing Coordinator.
• Strong organizational skills with the ability to manage multiple priorities.
• Graphic design experience with relevant tools.
• Comfort with website updates and content management.
• Strong written and verbal English communication skills.

Responsabilidades

• Manage calendar, scheduling, and communication flow.
• Anticipate needs and proactively solve problems.
• Coordinate website updates and maintain consistency.
• Assist with graphic design and marketing collateral.
• Support social media posting and campaign execution.

Conocimientos

Organizational skills

Graphic design experience

Marketing coordination

Project management

Fluent English communication

Herramientas

Canva

Adobe

WordPress

Shopify

Google Workspace

Slack

Zoom

Descripción del empleo

About the Role

We are a fast-growing skincare company seeking a multi-talented Executive Assistant & Marketing Project Manager to support our founder. This role goes beyond traditional executive assistance—it blends operations, marketing coordination, and creative support.

You'll be the right-hand partner to the founder, ensuring smooth operations while also supporting marketing projects such as website updates, presentations, graphic design, and social media content. Think of it as a one-stop shop role: part EA, part project manager, part marketing coordinator.

If you're detail-oriented, creative, organized, and thrive in a dynamic environment, this is the role for you.

Key Responsibilities

• Executive Support & Coordination: Manage calendar, scheduling, and communication flow (emails, WhatsApp, Slack, calls).
• Anticipate needs and proactively solve problems before they escalate.
• Provide personal and business assistance, ensuring smooth day-to-day operations.
• Marketing & Creative Support: Coordinate website updates and maintain consistency across online platforms.
• Assist with graphic design needs (social media, decks, presentations, campaigns).
• Help prepare marketing collateral and sales decks that align with brand identity.
• Support social media posting, content coordination, and campaign execution.
• Project Management: Build and manage systems to keep projects and deliverables on track.
• Coordinate across departments to ensure deadlines are met.
• Track follow-ups and ensure timely execution of tasks.

Requirements

• Proven experience as an Executive Assistant, Project Manager, or Marketing Coordinator.
• Strong organizational skills with the ability to manage multiple priorities.
• Graphic design experience (Canva, Adobe, or similar).
• Comfort with website updates (WordPress, Shopify, or similar platforms).
• Proficiency with Google Workspace, Slack, and Zoom.
• Strong written and verbal English communication skills (must be fluent to Miami clients).
• Flexible and available beyond traditional working hours.

Preferred Skills

• Experience in digital marketing, social media, or e-commerce.
• Ability to create presentations and visually compelling sales/marketing decks.
• Familiarity with U.S. business culture.
• Based in Colombia (preferred).

Ideal Candidate

You are resourceful, proactive, and thrive in a fast-paced, entrepreneurial environment. You're equally comfortable coordinating executive operations and jumping into marketing projects. You have an eye for detail, a creative edge, and the ability to bring structure to chaos while keeping a positive, can-do attitude.

How to Apply

Our recruitment process includes:

1. Complete the application form (link provided after expressing interest).

2. Screening interview with our recruitment team.

3. Client interview with the founder.

4. Final decision (some candidates may be invited for a second client interview).

If you're ready to play a key role in scaling a growing skincare brand, apply today