Executive Assistant to CEO | Fast Growing Company

Entrepreneur Babes; Estado de México; Híbrido; MXN 719,000 - 990,000; Jornada completa

Descripción de la vacante

A dynamic entrepreneurial firm in Mexico, Estado de México is seeking a strategic Executive Assistant to support the CEO. This hybrid role requires an exceptional individual to manage complex logistics, prioritize tasks, and deploy solutions across various projects. The ideal candidate should have over 3 years of experience supporting C-level executives, demonstrate excellent organizational skills, and be proficient in modern communication tools. A flexible availability to support the CEO across time zones is essential.

Formación

• 3+ years of experience as Executive Assistant or supporting C-level executives preferred.
• Exceptional attention to detail and organizational skills.
• Expert in project management software and tech-savvy.

Responsabilidades

• Attend key meetings and draft concise notes including action items.
• Conduct comprehensive research to identify and vet partners.
• Manage the CEO's email and draft prioritized communications.
• Coordinate travel arrangements, ensuring seamless logistics.
• Track vendor lifecycle and assist with financial audits.
• Handle personal health and wellness management.

Conocimientos

Exceptional organizational skills

Multitasking abilities

High level of professionalism

Strong written and verbal communication

Herramientas

Google Workspace

Slack

Zoom

Monday

Asana

Trello

Descripción del empleo

About the Role

We are seeking a rare and exceptional individual to serve as a hybrid Executive Assistant and strategic Chief of Staff in Training. This is not a traditional administrative role. It is a demanding position for a high‑IQ, high‑integrity operator with unrelenting urgency and a desire to maximize the CEO’s time and output.

You will function as the CEO’s Force Multiplier, attending every critical business and personal call. Your primary mission is to take ownership of the maximum number of action items from every meeting, or to clearly assign ownership to the right team member and rigorously track execution. You will be the central executor and chief problem‑solver, driving projects to completion and shielding the CEO from operational friction.

This role is for you if you get a thrill from:

• Execution Ownership: You attend a meeting, take notes, and your brain immediately sorts the tasks into “I’ll do it,” “Team Member X does it,” and “I’ll make sure it’s done.”
• Solving the Impossible: You are handed an obscure, high‑stakes problem (e.g., complex logistics, financial audits, elite research) and thrive on finding the perfect solution with minimal oversight.
• Systems & Automation: You believe that any task repeated three times should be automated, and you have the technical fluency to build the solution (e.g., Zapier, Monday workflows).

Key Responsibilities

1. Meeting Output & Execution (Core Mandate): Attend all key meetings. Immediately draft concise notes (Decisions, Action Items), assign tasks in the project management system, and personally execute the maximum number of resulting action items, or rigorously track them until completed by the owner.
2. Strategic Research & Vetting: Conduct deep, nuanced research to identify and vet vendors, talent, partners, and personal services. Synthesize findings into clear, actionable recommendations for the CEO.
3. Communication Filtering: Act as the CEO’s Email Sentinel to hit Inbox Zero twice daily. Handle correspondence, draft communications, and produce a single, prioritized Daily Digest for the CEO.
4. Elite Travel & Logistics: Coordinate all travel arrangements, including flights, accommodations, and complex international itineraries. You are responsible for managing all moving pieces and ensuring seamless executive movement.
5. Operational & Financial Oversight: Manage the full lifecycle of vendors, track financial deadlines, assist with light financial audits, and organize necessary receipts and documentation.
6. Healthcare & Wellness Management: Handle personal wellness management, including scheduling fitness classes, coordinating healthcare appointments, and managing personal administrative tasks.

We Are Not Looking For:

• Someone seeking a traditional, low‑stress administrative role with basic scheduling.
• A candidate without a proven history of closing loops and proactive ownership.
• Someone who needs to be told what to do or who is satisfied with “good enough.”

Requirements

• Experience: 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role (supporting C‑level executives strongly preferred).
• High Standards: Exceptional organizational and multitasking abilities, with a meticulous attention to detail.
• Tech Fluency: Expert user of Google Workspace, Slack, Zoom, and project management software (e.g., Monday, Asana, Trello).
• Composure: High level of professionalism, discretion, and confidentiality.
• Availability: Flexible with availability to support a global executive across time zones (occasional evenings/weekends may be required).
• Communication: Excellent written and verbal communication skills (English proficiency is required).