Executive Administrator, Operations (Independent

Wolfram; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A tech company is seeking an Executive Administrator, Operations to join its Technical Projects & Programs department. In this remote role, the successful candidate will be responsible for managing executive appointments, coordinating events, and handling sensitive information. Strong organizational abilities and fluency in English are essential. The company values diversity and encourages applications from all community members. Salary ranges from $18 to $22 per month.

Formación

• Must be fluent in English.
• Should have excellent time management skills.
• Strong writing and organizational skills are necessary.
• Must be proactive and able to work without direction.

Responsabilidades

• Manage executive appointments and calendars.
• Coordinate events and meetings effectively.
• Handle confidential information responsibly.
• Document and improve internal processes.

Conocimientos

Fluent in English

Time management

Writing skills

Organizational skills

Proactivity

Self-direction

Multi-project coordination

Adaptability

Descripción del empleo

Wolfram, creator of Mathematica, Wolfram|Alpha and Wolfram Language, is looking for a highly organized and detail-oriented Executive Administrator, Operations to join its Technical Projects & Programs department.

The Executive Administrator will schedule activities for our chief executive staff, including our CEO.

This person should have an understanding of our mission, experience in performing administrative duties, and eagerness for providing professional aid to managers.

Responsibilities

• Managing executive appointments and calendars
• Coordinating new or updating existing events
• Routinely hosting stand-up meetings to review memos or prepare for events
• Carefully handling confidential or sensitive information
• Performing other administrative tasks as requested
• Maintaining a stakeholder-approved scheduling process
• Communicating between various levels of staff who wish to access or modify calendar events
• Calling in personnel who are needed mid-meeting
• Collating memos or other executive requests for later review
• Switching "modes" often to alternate between immediate and backlogged priorities
• Establishing, documenting and improving internal processes

Qualifications

• Fluent in English
• Excellent time management and the ability to meet deadlines
• Strong writing skills, attention to detail and organizational skills
• Proactivity and self-direction
• Ability to coordinate multiple projects or tasks simultaneously
• Ability to work autonomously without change to the quality of work
• Ability to adapt to changing priorities in a fast-paced environment

Preferred qualifications

• Administrative experience is a plus
• Project management experience is a plus
• Ability to use (or the willingness to learn) Wolfram Language is a plus

Location: Remote

Wolfram is an equal opportunity employer and values diversity at its company.

Women, people of color, members of the LGBTQ community, individuals with disabilities and veterans are strongly encouraged to apply.

Pay: $18, - $22, per month