Backoffice Assistant with HR function

CT PACK; Puebla de Zaragoza; Presencial; MXN 50,000 - 200,000; Jornada completa

Descripción de la vacante

A customizable packaging solutions company located in Puebla is seeking an Administrative Coordinator. The role is full-time on-site and involves overseeing daily office operations, managing travel, supporting recruitment, and maintaining personnel files. Ideal candidates will have a Bachelor's degree in Business Administration, relevant experience in administration and HR, and be fluent in English. Skills in Microsoft Office and effective communication are essential.

Formación

• 2–3 years experience in office administration or administrative coordination.
• Experience in HR processes is required.
• Fluent in English.

Responsabilidades

• Provide administrative support for daily office operations.
• Coordinate general services including maintenance and cleaning.
• Handle travel management and schedule organization.
• Support recruitment and selection processes.

Conocimientos

Effective communication

Customer service orientation

Organizational skills

Problem-Solving & Initiative

Time Management and Prioritization

Discretion and handling of confidential information

Adaptability and Flexibility

Multitask

Collaboration & Teamwork

Educación

Bachelor's degree in Business Administration

Bachelor's degree in Human Resources

Herramientas

Microsoft Office

Descripción del empleo

Company Description

CT Pack, based in Ferrara, Italy, is a leader in designing and manufacturing integrated, customizable packaging systems and automation for ice cream, chocolate, and bakery products. As part of Aretè Cocchi Technology, CT Pack is part of a group with manufacturing and commercial centers across several countries and a sales reach in over 100 countries.

Role Description

This is a full-time on-site role in Puebla city:

Main Responsibilities

• Administrative support
• Oversee daily office operations.
• Coordinate general services: maintenance, cleaning, security.
• Control inventory of materials and equipment.
• Prepare basic administrative and financial reports.
• Basic Financial Management: Review, record, and track invoices, collections, and payments.
• Document Management: Classify, archive (physical/digital), control, and ensure the traceability of documents and records.
• Administrative Support: Prepare reports, manage schedules, organize meetings, coordinate travel, and handle correspondence and internal communications.
• Travel management (flights, hotels, etc)

Human Resources

• Support recruitment and selection processes (posting job openings, conducting initial interviews).
• Maintain up-to-date personnel files.
• Support payroll management and attendance tracking.
• Promote employee well-being and a positive work environment.
• Disseminate policies, procedures, and official announcements.
• Organize meetings, training sessions, and internal events.

Job Requirements

• Academic Background: Bachelor's degree in Business Administration, Human Resources, or a related field.
• Experience: 2–3 years in office administration or administrative coordination, with experience in HR processes.
• Fluent English

Knowledge

• Proficiency in Microsoft Office and management systems.
• Basic labor regulations.
• Recruitment and selection techniques.

Skills

• Effective communication.
• Discretion and handling of confidential information.
• Customer service orientation and teamwork.
• Proactive.
• Multitask.
• Adaptability and Flexibility.
• Time Management and Prioritization.
• Problem-Solving & Initiative.
• Collaboration & Teamwork.
• Ability to work well in a team under pressure.
• Organizational skills and attention to detail.