Secretary / Personal Assistant

PT Mitra Ella Indonesia; Jakarta Selatan; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A company in Indonesia is seeking a proactive Secretary / Personal Assistant to support daily operations. The ideal candidate will be fluent in English with added proficiency in Mandarin preferred. Responsibilities include managing social media, proofreading documents, and organizing travel itineraries. Strong organizational and communication skills are essential, along with the ability to work under pressure and handle confidential information. This role offers a dynamic work environment where detail-oriented candidates will thrive.

Qualifications

• Fluency in English is mandatory; Mandarin proficiency is an asset.
• Organized, detail-oriented with strong multitasking abilities.
• Ability to work under pressure and adapt to changing priorities.

Responsibilities

• Manage social media posts and perform proofreading tasks.
• Research and book flights and accommodations for travel.
• Organize travel itineraries and maintain confidentiality.

Skills

Fluent in English

Proficiency in Mandarin

Strong communication skills

Multitasking

Organized and detail-oriented

Ability to adapt under pressure

Tools

Microsoft Office (Word, Excel, PowerPoint)

Social media tools

Job description

Job Description – Secretary / Personal Assistant

We are looking for a proactive, reliable, and detail-oriented Secretary to support our daily business operations.

This role requires someone who is fluent in English (both written and spoken) and able to communicate effectively across various platforms. Proficiency in Mandarin is a strong advantage. The ideal candidate is fast-learning, organized, and quick to adapt in a dynamic work environment.

You will work closely with management and other staff to ensure all administrative, communication, and coordination tasks are handled efficiently and professionally.

Key Responsibilities

• Manage social media posts
• Proofread, translate, and edit documents as needed (Mainly Indonesian documents)
• Research, compare, and book flights and hotel accommodations
• Organize travel itineraries and confirmations
• Maintain confidentiality of sensitive information
• Perform general administrative and support tasks as required

Requirements

• Fluent in English (written and spoken); Mandarin is a plus
• Fast learner and able to adapt to changing priorities quickly
• Highly organized, detail-oriented, and efficient
• Strong communication and multitasking skills
• Able to work under pressure and meet deadlines
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic socialmedia tools