Project Administrator

PT. Megaroyal IT Comindo; Jakarta Utara; On-site; IDR 8.000.000 - 12.000.000; Full time

Job summary

A leading technology firm in Jakarta is seeking a Project Administrator to provide comprehensive administrative support for project needs. The ideal candidate will have a diploma or bachelor's degree and 1-2 years of experience, or be a fresh graduate with strong organizational skills. Responsibilities include managing reports, coordinating with stakeholders, and ensuring compliance with documentation standards. This role offers an opportunity to be part of a growing team in a dynamic environment.

Qualifications

• Minimum 1–2 years of experience as a Project Administrator or similar role.
• Fresh graduates welcome if they possess strong organizational and communication skills.
• Understanding project administration processes and document workflows is an advantage.

Responsibilities

• Provide administrative support including document filing and data entry.
• Prepare and manage daily, weekly, and monthly project reports.
• Assist Project Manager in preparing correspondence and meeting minutes.
• Coordinate with project stakeholders including vendors and clients.
• Manage financial administration documents like expense reports.
• Ensure compliance of all project documents with company formats.

Skills

Organizational skills

Communication skills

Proficient in Microsoft Office

Education

Minimum Diploma (D3) or Bachelor’s degree (S1) in Office Administration, Management, Engineering

Job description

PT Megaroyal IT Comindo was first established in 1986 as one of the first pioneers who introduced modern IT Technologies into Indonesia well-known companies. We currently hold the authorized distributor status for Legrand Data Center Infrastructure and Sunbird Data Center Infrastructure Management Software. Data center infrastructure we supply such as: rack, containment, PDU (power distribution unit), KVM (keyboard video monitor), EMS (environmental monitoring system), electric power distribution (low voltage electric panel, busbar), etc. With the massive development of data centers in Indonesia, we are focused on taking part and providing the best data center solutions.

Qualifications

• Minimum Diploma (D3) or Bachelor’s degree (S1) in Office Administration, Management, Engineering, or a related field.
• Minimum 1–2 years of experience as a Project Administrator, Site Administrator, or other administrative roles within a project environment.
• Fresh graduates are welcome to apply if they possess strong organizational and communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint), email, and project administration systems.
• Understanding of project administration processes and technical document workflows is an advantage.
• Able to prepare neat, well-structured, and systematic reports.
• Strong communication and coordination skills.

Responsibilities

• Provide administrative support for project needs, including document filing, data entry, and document distribution to related parties.
• Prepare and manage daily, weekly, and monthly project reports, such as progress reports, workforce attendance, material usage, and site activities.
• Assist the Project Manager and technical team in preparing documents such as correspondence, meeting minutes (MOM), and contract documents.
• Coordinate with internal and external project stakeholders, including vendors, contractors, and clients.
• Manage project financial administration documents, including petty cash, expense reports, and payment submissions.
• Maintain order and organization of project documents (both hardcopy and softcopy) in accordance with company standards.
• Schedule and manage project logistics, including delivery schedules, meeting schedules, and project team accommodation needs.
• Ensure all project documents comply with company formats and procedures.
• Assist in collecting data for project audits or final project reports.
• Manage project permits and legal documentation when required, in coordination with the legal department or relevant authorities.

Admin & Project Support

Jakarta, ID

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