Production Planning and Procurement Manager

Motel Rocks; Provinsi Bali; On-site; IDR 498.421.000 - 830.703.000; Full time

Job summary

A leading fashion retailer in Bali seeks a Production Planning and Procurement Manager to oversee production coordination and material procurement. The role involves managing schedules, ensuring resource availability, and optimizing supply chain processes. Ideal candidates should have 5 years experience in a relevant field, strong communication skills, and proficiency in Excel or Google Sheets. A competitive salary and health package is offered.

Benefits

Competitive salary

Comprehensive health and social security package

Monthly well-being activities

Bonus scheme for employees

Bonus scheme

Qualifications

• 5 years previous experience within Production planning, Procurement & Purchasing control in fashion retail.
• Strong commercial awareness and timeline planning.
• Excellent communication and influencing skills.
• Highly organised with the ability to manage multiple projects.

Responsibilities

• Oversee production planning and procurement of materials.
• Coordinate with production supervisors for planning requirements.
• Monitor inventory levels and place orders for optimal stock.
• Prepare reports for audits and management reviews.

Skills

Production planning

Procurement management

Analytical mindset

Communication skills

Microsoft Excel/Google Sheets proficiency

Tools

Microsoft Excel

Google Sheets

Job description

Location

Bali, Indonesia.

Type

Full Time, 40 hours / 6 days

Welcome to Motel

Our story began during a road trip in the 1990s, where our founders, Will and Andy, travelled across America collecting vintage items while living out of motels. They started purchasing vintage clothing in the USA and selling it wholesale, which eventually led to the creation of stores. From there, they began designing reworked vintage pieces, and thus, Motel was born.

Over 30 years and a team of 200+ people later, every piece of clothing we make is created with the same spirit of fun, freedom and adventure as the road trip that first defined the brand. We’re still ambitious and independent, but now we’re a global team - we work from an operational base in Worcester, a design studio in London and a creative studio in Bali.

The role

The Production Planning and Procurement Manager is responsible for overseeing the efficient coordination of production planning and procurement of materials. This role ensures that production schedules are met, resources are available, and supply chain processes run smoothly to meet design, quality, cost, and delivery targets.

Main tasks & responsibilities

Production Planning

1. Coordinate with production supervisors and team leads for capacity planning to plan procurement requirements
2. Liaise with Procurement & Factory planners to book Fabric capacity and ex-factory dates
3. Oversee Fabric Flows to make sure we are never out of stock
4. Own the Time & Action (T&A) calendar for each style, coordinating design, sourcing, suppliers and factory to ensure samples, materials, and bulk production flow smoothly and ship on time
5. Track order status and escape risks to management
6. Keep Department management updated on order status and risks

Cost of Goods (COG) Planning

1. Prepare and maintain seasonal COG plans (forecasted spend on fabrics etc)
2. Work with Accounts to manage procurement budgets and cost trackers
3. Analyse variances between planned vs. actual cost; recommend savings
4. Monitor margin calculations for new developments
5. Track raw material usage and waste to ensure efficiency
6. Generate production performance reports and analyze trends (KPIs)

Procurement & Purchasing

1. Work with the PRODUCTION SYSTEMS MANAGER to oversee the creation of purchase orders and manage order confirmations, deliveries, and invoices
2. Monitor inventory levels and place orders to maintain optimal stock
3. Oversee accurate procurement records and supplier databases

Administration & Coordination

1. Monitor & maintain accurate records for production, procurement, and inventory to cross reference with our ERP
2. Collaborate with finance, logistics, and warehouse teams to streamline operations
3. Assist in budgeting, cost control, and process improvement initiatives
4. Prepare reports and documentation for audits and management reviews

Process & Reporting

1. Maintain accurate data in ERP/Google Sheets (styles, POs, costs, approvals)
2. Produce weekly management reports on production, COG, and supplier KPIs
3. Lead continuous-improvement projects (waste reduction, lead‑time shortening)

Team & Supplier Management

1. Supervise Purchasing Panner & Junior Merchandiser handling fabric & trim buying
2. Provide clear priorities, feedback, and training
3. Communicate with overseas sourcing agents on supplier performance, pricing, and lead times

About you

1. 5 years previous experience within either Production planning, Procurement & Purchasing control, Merchandising management, within a fashion retail environment
2. Strong commercial awareness and timeline planning
3. Excellent communication and influencing skills to manage cross‑functional stakeholders
4. Strong analytical mindset; confident working with production & purchasing reports, WSSI, and stock management systems
5. Highly organised with the ability to prioritise and manage multiple projects to firm deadlines
6. Proficient in Microsoft Excel/Google Sheets
7. A proactive, solutions‑focused team player
8. Ability to work independently and as part of a team

What's in it for you?

1. Competitive salary in line with industry benchmarking
2. A comprehensive health and social security package, including working social security
3. Team socials and meetups
4. Monthly well‑being activities to support your health and wellbeing
5. Tailored progression pathways
6. Bonus scheme for employees, paid out twice a year at management discretion
7. Motel is a growth mentality company!

At Motel Rocks, we value and believe in fostering an inclusive and diverse environment for our employees, customers, and partners. We are committed to building a brand that celebrates differences and promotes equal opportunities.