Head of Administration

Cotecna; Jakarta Utara; On-site; IDR 300.000.000 - 400.000.000; Full time

Job summary

A leading compliance and inspection company in Jakarta Utara is seeking an experienced professional to oversee administrative functions, manage legal contracts, and ensure compliance with regulations. Ideal candidates should have a law degree and at least 10 years of relevant experience in administration, legal affairs, or HR. Strong analytical skills and experience in the TIC sector are preferred. Competitive compensation and benefits offered.

Qualifications

• At least 10 years of administration/legal/HR experience.
• Experience with Testing, Inspection, and Certification (TIC) services.

Responsibilities

• Oversee administrative functions, including office management and facilities.
• Develop and implement administrative policies and procedures.
• Manage administrative staff, including HR, recruitment, training and development.

Skills

Experience in HR, Administration, Compliance, Legal, Ethics in Indonesia

General understanding of Commodities Trading

Strong result orientation

Ability to analyze complex problems

Education

Ideally Degree in Law or equivalent

Job description

Responsibilities

• Oversee administrative functions, including office management and facilities.
• Develop and implement administrative policies and procedures.
• Manage administrative staff, including HR, recruitment, training and development.

Legal

• Review, analyse and negotiate contracts to ensure compliance with laws, regulations and Cotecna processes, to protect the organization's interests.
• Ensure that contracts and business practices comply with relevant laws, regulations and industry standards as well as Cotecna policies.
• Identify and mitigate potential risks associated with contracts, such as liability, indemnification and termination clauses.
• Collaborate with external counsel as needed to develop and implement legal strategies that align with the organization's goals and objectives.

Compliance, Risk and Insurance

• Ensure compliance with laws, regulations and industry standards as well as Cotecna Group standards, code of compliance and processes.
• Identify and mitigate operational, financial, and reputational risks through proactive risk management strategies.
• Procure and manage insurance programs to mitigate risks, in coordination with Corporate legal departments.

Government Relations

• Foster relationships with government agencies and officials.
• Monitor and analyze government policies and regulations.
• Represent the organization in government forums and meetings.

Data Analysis

• Analyze data to identify trends, risks, and opportunities.
• Develop and maintain dashboards and reports to inform business decisions.
• Provide insights and recommendations to senior management.

Required Qualifications

• Ideally Degree in Law or equivalent.

Required Work Experience

• At least 10 years of administration/legal/HR experience.

Required Knowledge, Skills and Behaviors

• Experience in HR, Administration, Compliance, Legal, Ethics in Indonesia, if possible with a specific knowledge of the TIC sector.
• General understanding of Commodities Trading, particularly Nickel and Coal Commodities, and Testing, Inspection, and Certification (TIC) services.
• Strong result orientation coupled with collaborative spirit and strong interpersonal qualities.
• Capacity to understand and impact public relations and corporate affairs.
• Ability to analyse complex problems, analyze data, compile information, and prepare reports.