Executive Assistant

Scale Jet; Remote; IDR 100.000.000 - 200.000.000; Full time

Job summary

An eCommerce company in Indonesia seeks a proactive Executive Assistant to support the CEO with personal and business tasks. You will manage emails, travel bookings, and calendars, while also arranging personal appointments and handling admin tasks. The ideal candidate has proven experience as an Executive Assistant and is highly organized. This hybrid role requires a strong understanding of Islamic practices and Western culture, along with the ability to work independently. Apply now to contribute to a seamless operational experience!

Qualifications

• Proven experience as an Executive Assistant.
• Proactive in anticipating the CEO's needs and resolving issues.
• Highly organized and detail-oriented.

Responsibilities

• Manage emails, travel bookings, and calendars.
• Arrange personal appointments and handle administrative tasks.
• Assist with business-related tasks such as meeting scheduling.

Skills

Proactive problem-solving

Organization

Communication

Cultural awareness

Job description

We're looking for a proactive and flexible Executive Assistant to support the CEO of an eCommerce company voilechic.com with both personal and business tasks. This role is a 50/50 blend of responsibilities, requiring someone who can anticipate needs, stay organized, and take initiative to keep everything running effortlessly behind the scenes, allowing the CEO to focus on bigger priorities without distractions.

Key responsibilities:

• Manage emails, travel bookings, and calendars
• Arrange personal appointments and handle admin tasks
• Assist with small business-related tasks such as travel and meeting scheduling
• Provide proactive daily check-ins via WhatsApp or phone
• Ensure everything runs smoothly enabling the CEO to concentrate on more important priorities without any interruptions

Requirements:

• Proven experience as an Executive Assistant
• Proactive in anticipating the CEOs needs and resolving issues before they arise
• Highly organized, detail-oriented, and able to work independently with minimal oversight
• Available from 9 AM to 6 PM EST, with flexibility after hours if needed
• Strong understanding of both Islamic practices and Western culture is essential
• Reliable internet connection and ability to work remotely

The main goal is to make the CEOs life easier by taking care of both personal and business admin tasks, keeping everything organized and running smoothly without needing a lot of hand-holding. If you're proactive, resourceful, and love working independently, wed love to hear from you - apply now!