Executive Administrative Assistant

TalentPop App; Remote; IDR 672.043.000 - 1.008.065.000; Full time

Job summary

A growing e-commerce company is seeking a highly organized Executive Administrative Assistant to provide strategic support for its leadership team. The role involves managing calendars, communications, and key projects while maintaining discretion with sensitive information. Ideal candidates will have at least 6 months of administrative experience, exceptional organizational skills, and be comfortable with remote work. Join us to directly impact leadership and enable major strategic outcomes. Benefits include full remote flexibility and generous paid time off.

Benefits

100% Remote Flexibility

Total Well-being: generous paid time off and health benefits

Access to continuous learning and career advancement

Qualifications

• Minimum of 6 months in an Administrative or Executive Assistant role.
• Experience supporting C-level or high-level executives preferred.
• Exceptional organizational and communication skills.

Responsibilities

• Manage comprehensive calendars, travel, and logistics.
• Draft and manage communication with discretion.
• Take ownership of key administrative projects.
• Conduct research and prepare reports/presentations.
• Maintain discretion handling sensitive information.

Skills

Organizational skills

Communication skills

Proactive mindset

Technical acumen

Job description

Overview

Executive Administrative Assistant | TalentPop (Remote). Strategic support for strategic leaders. The backbone of our executive team, turning strategy into seamless operation.

TalentPop is a high-growth e-commerce enablement company dedicated to helping brands thrive. We're looking for a highly organized, discreet, and proactive Executive Administrative Assistant to serve as a crucial force multiplier for our leadership.

This role is perfect for a self-starter who excels in a fast-paced, fully remote environment.

Responsibilities

• Executive Coordination: Expertly manage comprehensive calendars, intricate travel, and complex logistics to maximize executive time.
• Communication Hub: Serve as the professional point of contact for all correspondence, drafting and managing communication with the highest discretion.
• Project Leadership: Take ownership of key administrative projects from start to finish, ensuring high standards and timely delivery.
• Strategic Insight: Conduct focused research and prepare polished reports/presentations to inform high-stakes decision-making.
• Confidentiality & Standards: Maintain the absolute highest level of professional discretion when handling sensitive company information.

What We\'re Looking For

• Experience: Minimum of 6 months in an Administrative or Executive Assistant role. Experience supporting C-level or high-level executives is strongly preferred.
• Skills: Exceptional organizational and communication skills (written and verbal), with the ability to match the polish and tone of executive leadership.
• Mindset: A proactive, solution-oriented approach—you anticipate challenges and address needs before they are requested.
• Technical Acumen: Highly tech-savvy and comfortable quickly mastering new digital platforms and collaboration tools.
• Availability: Full-time (40 hours/week) during U.S. business hours is required.

Why Join TalentPop?

• 100% Remote Flexibility: Work from anywhere!
• Direct Impact: Your work directly enables our leadership to drive major strategic outcomes.
• Invested Growth: Access to continuous learning and clear career advancement pathways.
• Total Well-being: We offer generous paid time off and health benefits.

Ready to become an essential part of the TalentPop leadership engine?

To be considered, please include the application code EA in your submission. We look forward to reviewing your application!